Description
We are looking for a highly organized and proactive Executive Assistant to join our team in Battle Creek, Michigan. In this long-term contract position, you will provide high-level administrative support to executive leadership, ensuring the efficient management of schedules, correspondence, and special projects. This role requires exceptional communication skills, attention to detail, and the ability to collaborate effectively across teams and external partners. M-F, 8am-5pm. Long-term contract.
Responsibilities:
Provide administrative assistant support for three directors
Support travel - travel requests; travel reports
Team retreats or team meetings, both internal and with other teams - arranging meeting space, logistics, menus
Special events - coordination with vendors and other participating organizations, supporting event logistics and activities, meeting and travel scheduling
Handling media requests and communications inquiries - assisting with monitoring the media and communications inboxes for incoming inquiries and tracking responses
Process p-card expenses
Backup contract support - vendor tracking, contract tracking, contract renewals
Leader presentations - support presentation material, meeting materials, board reports
Build and maintain strong relationships with colleagues, grantees, and partners to support team and organizational activities.
Provide executive-level administrative support, including managing confidential information, scheduling meetings, preparing documents, and coordinating travel logistics.
Assist with budget planning and administration by analyzing financial data, processing invoices, reconciling accounts, and generating reports.
Lead specific projects identified by leadership, developing project plans, tracking progress, and ensuring deadlines and budgets are met.
Facilitate team and project meetings, updating tools like Trello boards, and engaging team members to achieve desired outcomes.
Coordinate with other teams to plan meetings, manage office space logistics, and support internal and external events.
Act as a talent liaison by collaborating with HR and leadership teams on initiatives such as onboarding, talent acquisition, and organizational development.
Represent the organization in cross-functional working groups, providing thought leadership and project management expertise.
Assist in organizing Executive Council and leadership cohort meetings, ensuring smooth coordination and facilitation.
Perform additional duties as assigned, contributing to the overall success of the team.
Requirements - Associate degree in a related field, or equivalent combination of education and experience.
Minimum of 3-5 years of relevant experience in administrative or executive support roles.
Proven ability to work effectively with individuals from diverse cultural, social, and ethnic backgrounds.
Fluency in English, with proficiency in additional languages such as Spanish, French, Haitian Creole, or Indigenous/Native American languages preferred.
Strong skills in calendar management, meeting coordination, and handling correspondence.
Excellent communication and organizational skills, with the ability to manage multiple priorities.
Competency in tools like Trello and familiarity with budget-related tasks such as invoice processing and reconciliation.
Analytical thinking and problem-solving abilities to address complex situations and deliver results. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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