Description
We are looking for a dedicated Administrative Assistant to join our team in Grand Rapids, Michigan, supporting our non-profit mission. This Contract to permanent position offers an opportunity to make a meaningful impact by providing essential administrative support and contributing to the efficiency of our operations. The ideal candidate will excel in a fast-paced environment, demonstrating excellent organizational skills and a commitment to service. 100% onsite, M-F (some Saturdays). 8am-5pm
Responsibilities:
Perform general administrative tasks, including data entry, document preparation, and record management, ensuring accuracy and compliance with organizational standards.
Answer incoming calls, directing inquiries to appropriate staff members or departments and providing exceptional customer service.
Act as the primary receptionist, welcoming visitors and maintaining a detail-oriented and friendly front-office environment.
Assist with coordinating meetings and events by scheduling, preparing materials, and ensuring logistics run smoothly.
Maintain and update client files and organizational databases to ensure accurate and up-to-date information.
Support the team with housing-related administrative tasks, such as tracking program data and assisting with compliance documentation.
Collaborate with colleagues to streamline office procedures, contributing to the overall efficiency of operations.
Prepare monthly, quarterly, and annual reports as required, ensuring timely submission to relevant stakeholders.
Facilitate communication between internal teams and external partners, promoting positive relationships and effective coordination.
Participate in staff meetings and training sessions to stay informed about organizational goals and updates.
Requirements - Proven experience in administrative roles, preferably within a non-profit or social services setting.
Strong proficiency in data entry and office software, including Microsoft Office Suite.
Excellent communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
Skilled at multitasking and prioritizing tasks in a dynamic work environment.
High attention to detail and a commitment to maintaining accurate records.
Ability to work both independently and collaboratively as part of a team.
Familiarity with housing programs and compliance requirements is a plus.
Demonstrated ability to uphold confidentiality and professionalism in handling sensitive information. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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