Overview
Pay:
$45,0000-50,000/year
The pay listed reflects the expected range for this position. A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data.
Benefit Information:
ABM offers a comprehensive benefits package.
For more information, visit: ?ABM?Team Member Benefits | Staff &?Management (https://media.abm.com/wp-content/uploads/AnnualBenefitFlyers/Recruiting%20Flyer%20-%20Staff%20&%20Mgmt.pdf)
Responsibilities
1. Administrative & Operational Support
Provide administrative support to account and site leadership across the DPS facilities portfolio.
Maintain organized records, files, reports, and documentation supporting operations, safety, HR, and compliance.
Prepare and distribute internal communications, schedules, meeting materials, and reports.
Support coordination of site activities, vendor visits, and leadership meetings.
2. Scheduling, Data & Documentation
Assist with tracking schedules, staffing rosters, attendance records, and operational reports.
Support accurate data entry and documentation related to facilities operations.
Maintain logs, trackers, and documentation required for audits and client reporting.
Assist leadership with report preparation and data consolidation.
3. Communication & Coordination
Serve as a point of contact for administrative inquiries from site teams and stakeholders.
Coordinate communication between custodial, engineering, HR, and operations teams.
Support onboarding coordination and administrative tasks for new hires as needed.
Ensure timely follow-up on assigned administrative action items.
4. Compliance & Process Support
Assist with maintaining records required for compliance, training, and governance.
Support audit readiness by organizing documentation and tracking required submissions.
Follow established ABM procedures, confidentiality standards, and data accuracy requirements.
Identify opportunities to improve administrative workflows and organization.
Qualifications
High school diploma or GED required; Associate's degree or administrative certification preferred.
1-3 years of administrative or office support experience preferred.
Experience supporting operations, facilities, or institutional environments a plus.
Strong organizational and time-management skills with attention to detail.
Proficiency with Microsoft Office applications (Excel, Outlook, Word, Teams).
Strong verbal and written communication skills.
Ability to manage multiple priorities in a structured, deadline-driven environment.
Preferred Skills:
Experience supporting school districts or large institutional accounts
Exposure to facilities, custodial, or engineering operations
Experience maintaining compliance or audit documentation
Ability to work effectively with diverse teams and leadership styles
REQNUMBER: 149552
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
