A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Provide high quality administrative support to select Gastroenterology & Hepatology faculty assigned and event coordination. Administrative duties include but are not limited to, the coordination of meetings, typing required documents, CV updates and reconcile PCards, assisting with division-based projects as assigned and planning and executing divisional events as assigned.
- Providing administrative support for multiple senior- and junior-level faculty.
- Preparing CVs, letters, PowerPoint slides and creating complex charts and graphs, upload manuscripts to journals, drafting emails or letters of recommendation, other documents assigned
- Maintaining accurate electronic and physical files for each faculty; Complex calendaring, assist with invited scholar visits and recruits.
- Expediting and monitoring clinic and endoscopy resource closings and openings utilizing Qgenda and MiChart; auditing schedules monthly
- Arranging meetings and teleconferences (both in-person, virtual and hybrid); set up audio-visual equipment, provide day of support for in-person meetings, arrange complex travel arrangements including international itineraries, and trip itineraries
- Reconciling P-Card transactions and creating expense reports through UM expense system
- Creating non-PO vouchers and office orders via M-Pathways Financials and M-Marketsite
- Troubleshoot basic technical issues or partner with IT support
- Event planning
- Lead end-to-end event planning and execution, including concept of development, budgeting, vendor coordination, logistics management, marketing, and post-event evaluation, ensuring successful and engaging experiences
- Support the annual GI Dietitians Conference, held locally each summer, by managing sponsor communications and payments, coordinating speaker travel, and assisting with venue logistics and related tasks.
- Engaging in high-level verbal and written communications; confidentiality. Management of all communication, including emails, in a timely and professional manner with strong attention to detail. Providing excellent customer service to both internal and external customers.
- As part of the administrative team, collaborating with other GI & Hepatology administrative assistants including answering internal and external phone calls, and rotating weekly responsibilities including sorting and distributing division mail and faxe
