Description
We are looking for a detail-oriented Administrative Assistant to support our Central Dispatch Team in Allegan, Michigan. This contract position involves performing a range of administrative and clerical tasks, including project coordination and document preparation. The role requires excellent organizational skills and a commitment to ensuring the smooth operation of department functions. M-F, 8am-5pm, 100% onsite
Responsibilities:
Maintain and update the Master Street Address Guide and oversee wireless vendor activities to ensure service requirements are met.
Attend and document minutes for meetings as directed, including occasional after-hours sessions.
Process and fulfill Freedom of Information Act requests in compliance with regulations.
Prepare and manage departmental documents, including correspondence, reports, and spreadsheets, while assisting with payroll and audit procedures.
Coordinate vendor repairs and ensure timely resolutions.
Retrieve and review 911 audio recordings for quality assurance purposes.
Verify wireless vendors comply with the county's 911 surcharge requirements and follow up with non-compliant vendors.
Manage office supplies and inventory, including ordering, inspecting shipments, and verifying invoice accuracy.
Support departmental projects by preparing documents and tracking timelines and deliverables.
Ensure information processing complies with laws governing 911 funding and surcharge regulations.
Requirements - Proven experience in administrative assistance or clerical roles.
Strong skills in data entry and managing inbound calls.
Ability to prepare detailed reports, spreadsheets, and correspondence.
Knowledge of payroll, accounts payable/receivable, and audit procedures.
Effective communication and organizational abilities.
Familiarity with 911 funding laws and surcharge requirements is a plus.
Competence in project management and timeline tracking.
Proficiency in using office equipment and software tools. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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