Department: Parks & Recreation
Position Overview Clerical/Receptionist Part-Time – Thomas Township Parks and Recreation is seeking an organized, professional and courteous individual to provide clerical support for an average of twenty-seven and a half (27.5) hours a week with typical hours of Monday through Friday 8am to 2pm. Hours may be somewhat flexible. This is a union position. Applicant should be proficient with all Microsoft Office programs. Applicant must also have experience interacting positively with the public; have knowledge of basic office machines, and answering a multi-line phone. A high school diploma or G.E.D. and valid Michigan driver’s license are required with preference given to individuals with prior office work experience. Starting wage is $16.50 per hour. This position does not include benefits..
Summary Responsible for assisting with the operation of the Parks and Recreation Department including, but not limited to, assisting the public at the counter and by telephone, creating flyers, social media and team selection, handling program registrations, maintaining sports stats and other records, filing, typing, data entry and similar clerical tasks as requested.
Park and Rec Clerical
Supervision Received Work is performed under the general supervision of the Parks and Recreation Director.
Park and Rec Clerical
Responsibilities and Essential Duties and Functions An employee in this position may be called upon to do any or all of the following essential duties (these examples do not include all duties which the employee may be expected to perform):
Park and Rec Clerical
Manage program registrations for all the various parks and recreation programs, including creating, preparing and distributing flyers and promotional tools.
Attends all Parks and Recreation Commission meetings and takes minutes.
Works special events such as Haunted Train Ride, Winter Wonderland, and other events as needed.
Maintain records and stats for various parks and recreation programs. Also, maintain updated mailing lists and handle program mailings.
Assist with payroll for seasonal employees, i.e., collect and organize payroll sheets from all the various programs and providing them to the Parks Director in a timely manner.
Perform reception and counter duties. Receive visitors and telephone calls, answer routine inquiries and complaints referring them to the proper authorities as necessary.
Park and Rec Clerical
Type a variety of correspondence and other materials from rough drafts or according to standardized form.
Operate office equipment such as, but not limited to, computer, typewriter, calculator, copy machine and fax.
Occasionally drives to deliver or pick up items.
Perform related duties as assigned including helping other office employees as necessary.
Park and Rec Clerical
Qualifications and KSAs (Knowledge, Skills and Abilities) for Employment All of the following qualifications, KSA’s and duties are essential. An employee in this class, upon appointment, should have the equivalent of the following:
Park and Rec Clerical
Knowledge of the laws, regulations and policies governing the Parks and Recreation Department.
Knowledge of Thomas Township and the surrounding areas in order to research and dispense accurate information to the public.
Skill in the operation of a computer, word processor, calculator, typewriter, copier and other standard office equipment.
Knowledge of basic office procedures and practices and skill in applying them in performing general counter duties and maintaining records.
Ability to perform work accurately and maintain confidentiality regarding Thomas Township information.
Skill in establishing and maintaining effective working relationships with other employees and the general public.
Ability to use Excel.
Ability to work with numbers to complete job duties #1 and 3.
Park and Rec Clerical
Ability to communicate effectively to complete job duties #1, 4, 5, and 7.
Ability to type 45 WPM.
Ability to see well to complete job duties #1-7.
Ability to hear well to complete job duties #1, 4 and 7.
Park and Rec Clerical
Required training and experience include graduation from high school or equivalent and one year of related experience.
Valid Michigan State driver’s license and safe driving record required.
Park and Rec Clerical
Equal Opportunity Employer Thomas Township is an Equal Opportunity Employer.
