Summary The position is located in the Finance Office, Accounting Section, at the VA Ann Arbor Healthcare System. The position acts as the Primary Agent Cashier and is located at the Main Campus. Performs analysis and reconciliations of accounts, records, and reports. Maintains several subsidiary ledgers and schedules that support general ledger balances. Audits account balances for accuracy and processes necessary correcting and adjusting entries. Provides technical and procedural guidance to clerks. Responsibilities MAJOR DUTIES AND RESPONSIBILITIES Any or all of the following duties may be performed at any time: Accounting Support 60% The incumbent performs clerical, assistant, or technician level work in support of a budget, accounting, auditing, fiscal and financial management function. Performs budget administration support, financial systems support, cash processing, and accounting technician work. Duties include such things as: - Examines, verifies, and maintains financial accounts and accounting data and classifies accounting transactions including the verification of the accuracy and completeness of the accounting data across multiple appropriations. - Receives and analyzes various types of documents to determine propriety, validity, budget, expenditure limitation, completeness and correctness of accounting data. Verifies which appropriation and general ledger accounts a document and subsequent accounting transactions will affect; establishes routines for input of these transactions. Assigns transactions that will have the proper accounting effect. - Incumbent audits or processes obligations, payments, adjustments, travel requests, travel vouchers, cost transfers, purchase card transactions, VRQ's (vendor change requests), accruals, deposits, bills of collection, Personal Funds of Patients (PFOP) postings, offsets, reconciliations, reviews, ad hoc reports, etc. - Assists with reviews of outstanding undelivered orders and accounts payable to determine appropriate follow up action. Correspondence is prepared to respective services. - Cost transfers include, but are not limited to, EW's (a type of cost transfer) for correcting erroneous costing on purchase orders and three-part ET's (a type of cost transfer). - Reconciles accounting systems output with input for accountability. Maintains control of receipts, disbursements, and logs. Maintains control of funds obligated and funds expended. - Analyzes documents for accuracy and authorization, such as the Financial Indicators Report, obligations and payments. Determines proper cost centers, budget object codes (BOC), appropriations and fund control points to be entered into a computerized cost accounting system. All documents must be verified for accuracy and completeness of accounting data prior to entry. Also verifies the accuracy and completeness of documents to ensure that service or supplies have been certified as to receipt. - Documents financial transactions to assure a proper audit trail, including but not limited to proper and complete documentation of follow-up on reconciliations, and back-up documentation for accounts receivable. Assigns transactions that will have the proper accounting effect. - Monitors and makes input to current vendor file so that vendors may be paid promptly under the FMS system. - Reviews pending items and ensures that follow-up action is taken on all items pending for excessive periods of time. - Research issues, including, but not limited to vendor issues, missing payments, and rejects. - Incumbent has technical responsibility for the maintenance, auditing, and reconciliation of the general and subsidiary ledger accounts, for the preparation of accurate and timely reports, and for the control of funds. Determines the nature of errors and makes adjustments in the correct appropriation to a variety of interrelated accounts. - Maintains control of receipts and deposits and related tracking mechanisms. - Ensures the timely preparation of reports for VISN, Department of Treasury, VA Headquarters, and local management. - Knowledge of fiscal procedures is required to audit and research documentation used. Must have the ability to evaluate documentation, draw conclusions and make sound recommendations. - Responsible for working with numerous different unrelated systems, such as Financial Management System (FMS), Integrated Funds Distribution, Control Point Activity, Accounting and Procurement System (IFCAPS), Veterans Information Systems Technology Architecture (VISTA), Invoice Payment Processing System (IPPS), G-Invoicing, Beneficiary Travel Self Service System (BTSSS), Federal Records System (FRS), Federal Travel System, Accounts Receivable, Microsoft Outlook, Excel and Office and Internet Explorer. - Assists and consults control point users and other customers throughout the Medical Center, providing expert advice and guidance concerning Fiscal and financial policies, procedures, regulations, etc. *See more duties located in the "Additional Information" section. Work Schedule: Monday - Friday 8:15am to 4:45pm Telework: Ad-Hoc Agreement but it is limited to extremely rare circumstances. Virtual: This is not a virtual position. Position Description/PD#: Accounting Technician/PD93186-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/02/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. *Award SF-50 do not show required information. Note: Time-In-Grade requirements also apply to former Federal employees applyin
