A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Faculty Operations Manager for Hospital Medicine serves as the primary operational lead for faculty recruitment and faculty affairs processes within the division. This role partners closely with divisional leadership and institutional stakeholders to manage end?to?end recruitment for more than 20 faculty hires annually and to ensure efficient, compliant faculty lifecycle operations.
The Faculty Operations Manager oversees key faculty affairs functions, including leaves of absence, effort allocation changes, role updates, credentialing, and privileging, while maintaining accurate faculty tracking systems and driving process improvements. This role also supervises a team of three administrative professionals, providing leadership and oversight to ensure high?quality service delivery in a fast?paced academic medical environment.
Management & Team Leadership
- Provide direct supervision and day-to-day operational guidance to three administrative staff, including work prioritization, performance management, coaching, and professional development.
- Develop team capacity and coverage plans to support divisional growth, peak periods, and evolving faculty needs.
Foster team development and build administrative capacity to support divisional growth and evolving needs.
Faculty Affairs and Lifecycle Operations
- Serve as the day-to-day operational owner for faculty lifecycle processes, including leaves of absence, effort allocation changes, role updates, and compliance requirements.
- Act as the primary point of contact for faculty leaves (medical, parental, and other), tracking status, coordinating timelines, and submitting required documentation to HR partners.
- Oversee licensing, credentialing, and privileging processes for faculty and advanced practice providers in collaboration with Department Faculty Affairs, Human Resources, and Medical Staff Services.
- Partner with the Administrative Specialist leading faculty evaluations to ensure timely execution and compliance with institutional timelines.
- Oversee division-facing faculty promotion processes, including annual CV review processes
- Coordinate the FPPE and OPPE processes for the division in collaboration with the Service Chief
Identify operational gaps or breakdowns in faculty affairs processes and implement practical, execution-focused improvements.
Faculty Recruitment
- Serve as the primary operational owner for faculty recruitment processes in partnership with the Faculty Recruitment Director, supporting 20+ annual faculty hires.
- Manage the daily execution of recruitment activities from advertisement through appointment approval, including candidate scheduling, communications, interview logistics, and documentation.
- Coordinate administrative team activities during recruitment cycles to ensure seamless execution and follow-through.
- Monitor recruitment pipeline activity and proactively address delays, bottlenecks, or process breakdowns.
Partner with clinical operations leadership to support year-over-year hiring execution based on approved staffing plans and clinical volume projections.
Program and Project Support
- Provide project management and organization support for clinical operations as prioritizes arise
Support additional divisional initiatives as assigned
Other duties as assigned
- Bachelor's degree or equivalent combination of education and experience
- Professional experience with prior management, supervisory, team leader
- Excellent time management skills, with the ability to work on simultaneous deadline-driven projects
- Exceptional interpersonal skills and the ability to work independently and take initiative, as well as work within a team, with minimal supervision.
- Demonstrated ability to communicate well, both orally and in writing
- Ability to work collaboratively and demonstrate flexibility and commitment to embracing change
- Ability to partner, interact with, and build professional relationships with faculty and staff at all levels
- Experience with faculty or staff recruitment and onboarding processes
- 2 or more years of experience in a management role with progressively increasing responsibility, preferably in an academic, healthcare, or related setting
- Forward-planning skills, and the ability to efficiently and effectively prioritize and problem solve
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal employment opportunity employer.
