The University of Michigan's Office of the Vice President and General Counsel (OGC) provides legal counsel throughout the University of Michigan, including all three campuses. The OGC is seeking a legal assistant to support the work of OGC attorneys, paralegals, and other support staff servicing the academic medical center component of the University of Michigan ("Michigan Medicine") in Ann Arbor. The Legal Assistant position will primarily provide administrative and clerical support to include assisting with contract management; government inquiries; medical staff matters, court filings and other project-oriented activities. Strong candidates will possess a willingness to go the extra mile to support colleagues, have a strong moral compass, and act with integrity at all times. Staff in the OGC are currently working on a hybrid schedule of three days in the office and two days remotely.
- Provide confidential administrative support to multiple attorneys and paralegals and manage multiple calendars
- Share receptionist duties with other Michigan Medicine support staff and student temps
- Assist with guardianships, medical staff matters, court filings, contract management and government inquiries
- Answer telephone calls and respond to e-mails timely, accurately, and thoroughly, including participation in the office-wide intake and triage of legal/risk concerns to the appropriate paralegal or attorney
- Draft and edit confidential and sensitive correspondence
- Organize and maintain contract files
- Generate contract status reports
- Process expense reports
- Assist in coordinating workflow, within the billing software program, for all OGC, Michigan Medicine invoices
- Guide undergraduate student temps on assigned administrative tasks
- Other administrative duties as assigned
- Minimum 3 years professional legal assistant experience performing job-relevant responsibilities (e.g. complex calendar management)
- Highly organized, responsible, and responsive, with strict adherence to deadlines
- Ability to manage multiple projects with competing priorities and deadlines. Self-sufficient, able to work independently and take initiative, but able and willing to ask for assistance and advice when needed
- Advanced computer proficiency in Outlook, Microsoft Word, Excel, PowerPoint, Adobe, and the ability and willingness to learn new databases and software applications
- Ability and willingness to adapt to change, including new roles, responsibilities and practice areas as needed by the overall OGC team
- Excellent written and verbal communication skills, including strong telephone communication skills and the ability to accurately and thoroughly discern and document legal questions from callers
- Ability to communicate effectively with internal clients, university leadership, outside counsel, representatives of the judicial system (e.g., prosecutors, court personnel), law enforcement, OGC attorneys, and other support staff
- Commitment to completing assignments in a timely fashion with strict attention to detail
- High degree of discretion when dealing with confidential information
- Experience working in a fast-paced environment with a demonstrated ability to shift gears and remain focused on the multiple demands of the job
- Experience in a health care setting, including experience with hospital policies and procedures, hospital operations, and relevant laws and regulations (e.g., HIPAA, Michigan Mental Health Code) or transferable skills based on experience in another highly regulated industry
- Familiarity with document management/legal systems (e.g. NetDocs, Westlaw, Service Now)
The University of Michigan is an equal employment opportunity employer.
