Join the Future of Workspace Innovation at Haworth
Are you ready to shape the future of how people work, live, and thrive? At Haworth, we're not just creating furniture, we're revolutionizing the way the world interacts with spaces. As a global pioneer in workspace design since 1948, we've been pushing boundaries and redefining possibilities for over seven decades.
We're looking for visionaries like you to help write the next chapter of our story.
Discover more here!
We are currently looking for a Senior Administrative Assistant to join our team in Holland, MI.
Job Overview
Provides high level administrative support to the Executive Vice Presidents in Design Innovation & Sustainability, and Global Information Services, along with their respective departments, in a fast paced, global environment. This role manages confidential information with professionalism, acts as a communication liaison, and follows up on assignments to ensure timely completion. Key responsibilities include screening email, managing complex calendars across multiple time zones, maintaining records, coordinating domestic and international travel, supporting meeting and event logistics, and tracking expenses. The Executive Administrative Assistant ensures seamless operational support for senior leaders and contributes to the overall efficiency and effectiveness of both functions.
Job Responsibilities
Assists with presentation materials, schedules video conferencing (ie: Teams presentations), and coordinates special projects, providing backup support as needed.
Enters requisitions, prepares and tracks expense reports, maintains files, and assists with budget reporting.
Sorts and screens email and takes necessary follow up actions.
Composes, reviews, and follows up on correspondence, including confidential and complex documents, using various software tools.
Manages travel arrangements, accommodation reservations, and prepares necessary paperwork for vice presidents and visitors.
Schedules, organizes, and attends meetings, takes notes, and distributes minutes, ensuring all parties are informed and up-to-date.
Manage multiple priorities simultaneously with accuracy and discretion.
Coordinates appointments and maintains the schedule for vice presidents, ensuring timely meetings and interactions.
Demonstrate flexibility as business demands evolve.
Must be able to perform all essential job functions with/without accommodation.
Uses office automation, communication, software, and tools used in Haworth office environment.
Performs other duties within scope as assigned.
Required Qualifications
Education: High School or equivalent
Work Experience: Minimum 3 years administrative or secretarial experience
Military Equivalency at www.mynextmove.org/vets/find/military/
Applicants must be able to work in Holland, MI without relocation assistance.
Applicants must possess an unrestricted right to work in the US to be eligible for this position.
Preferred Qualifications
Associate's degree or higher in Business, Organizational Leadership, Communication, Human Resources or similar field
Experience working in a global corporation supporting C-level executives with business units in various time zones
Expertise in complex calendar management, including coordinating high volume, shifting priorities, and scheduling across multiple time zones
Ability to proactively anticipate scheduling conflicts, prepare leaders ahead of key engagements, and ensure efficient flow of meetings and information
Strong knowledge and handson experience using AI productivity platforms (e.g., Microsoft Copilot, ChatGPT, or similar) to streamline workflows and enhance efficiency
Strong organizational skills with proven ability to manage multiple projects, deadlines, and requests simultaneously
Exceptional verbal and written communication skills with the ability to draft executive level correspondence, meeting summaries, and presentations
Demonstrated ability to maintain professional and diplomatic relationships with internal teams, external partners, global stakeholders, and other executive offices
Ability to serve as a gatekeeper and liaison, exercising discretion, tact, and emotional intelligence in high visibility interactions
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Teams, PowerPoint, Word) and familiarity with collaboration and workflow tools such as SharePoint, OneNote, ServiceNow, Concur, or Asana
Ability to serve as a gatekeeper and liaison, exercising discretion, tact, and emotional intelligence in high visibility interactions
Ability to quickly learn and navigate digital platforms used across global organizations, including videoconferencing systems and project tracking software
Experience preparing polished executive presentations using PowerPoint or visual storytelling tools
Experience coordinating domestic and international travel itineraries, including visas, accommodations, and expense reimbursement
Skilled in planning and supporting executive level meetings, department events, workshops, and leadership offsites (virtual and in person)
Ability to manage confidential and sensitive information with absolute discretion
Demonstrated alignment with Haworth's values, including integrity, collaboration, design thinking, and continuous improvement
Design your future with Haworth
Headquartered in Holland Michigan, Haworth is a family owned global powerhouse at the forefront of innovation and... For full info follow application link.
As an EEO/AA employer, the organization will not discriminate in its employment practices due to an applicant’s race, color, sex, pregnancy, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, protected genetic information, age, disability, marital status, veteran status, religion, height, weight, other protected group status, or any other basis protected by the laws where we employ people.
