Job Details

ESSENTIAL FUNCTIONS:

1. Budgeting
   1. Coordinate the development of annual revenue, expense, and capital asset budgets with input from each department head.
   2. Compile and allocate the budget by cost center or fund source to arrive at annual fees for service and to prepare budgets for grant applications and reporting.
   3. Provide to the CEO a recommended annual budget that includes comprehensive financial forecasts, comparative data, and a relevant narrative.
   4. Forecast short-range cash requirements to assure maintenance of adequate funds.
   5. Contribute to strategic planning and make recommendations regarding the allocation of company resources.

1. Financial Management, IT, and Compliance
   1. Ensure that internal controls over financial activities and reporting are in place and are adequately designed to meet the company’s business needs. Make recommendations to policy and assure compliance with Internal Financial Control Policies, GAAP, grant requirements and accreditation standards.
   2. Assure compliance with U.S. and Michigan Department of Labor laws, Internal Revenue Code, Michigan Mental Health Code, and other applicable federal and state laws.
   3. Ensure the productivity, efficiency and training of staff responsible for all accounting and finance activities.
   4. Oversee the development and implementation of comprehensive written operational procedures for all financial activities that will serve as a resource for staff. Implement regular procedural review and ensure accurate revisions are made as procedures change.
   5. Ensure proper credit, invoicing, and collection applications.
   6. Ensure all purchases are made in compliance with agency procedures, including assurance of competitive procurement standards. Make recommendations and ensure compliance with the Purchasing and Procurement Policy.
   7. Overall responsible for accurate and timely payment of accounts.
   8. Review processes for accurate preparation of client and staff payrolls.
   9. Manage cash resources through regular cash reports, money transfers, dealing with financial institutions and preparing cash flow statements.
   10. Recommend investment vehicles to maximize return on surplus funds.
   11. Ensure assets of the agency are appropriately safeguarded.
   12. Prepare a comprehensive monthly consolidated financial reporting package with comparisons of actual to budget on a current month and year-to-date basis, as well as detailed performance reports as requested by management.
   13. Compare current performance to previous periods and analyze significant variances.
   14. Provide training and support to department heads to assist them in understanding their financial reports.
   15. Maintain accurate records and reports for quarterly reviews and annual audits by an independent public accounting firm.
   16. Assure accurate and timely filing of financial and tax reports required by law.
   17. Maintain accurate agency inventory records with annual verification. Develop and maintain related depreciation schedules.
   18. Work with insurance brokers to establish and monitor insurance coverage to assure adequate coverage for property, professional and general liability, vehicles, directors and officers, and commercial umbrella policies. Recommend additional coverages as needed.
   19. Conduct ongoing financial analysis of contracts and proposed projects as assigned with resultant reports to the CEO.
   20. Oversee IT functions, including hardware, software, and infrastructure.

• Operations and Risk Management
  1. Point of contact for insurance brokers and carriers
  2. Developing new businesses that are consistent with the mission.
  3. Review safety policies and procedures to verify they are current and relevant.

1. Management and Supervisory Responsibilities
   1. Participate effectively as a member of the agency Executive team in policy, planning, financial forecasting, and con­trol functions.
   2. Ensure optimum performance of the Accounting, Finance, Manufacturing, and IT functions. Provide supervisory direction and feedback to assigned staff to include coaching to improve performance, complet­ing performance reviews and disciplinary actions.
   3. Serve as the staff liaison to the Finance Committee and Personnel Committee of the Board of Directors.
   4. Ensure the health and safety of persons receiving services, self, and other staff.
   5. Serve as an advocate for participants by verifying recipients’ rights and confidentiality are protected in accordance with agency policy and the Mental Health Code, including completion of incident reports and verbal reporting to the supervisor and/or MMI's Recipient Rights Advisor.
   6. Protect the confidentiality of agency business.