Job Details

Description

Under the supervision of the Ingham County Treasurer and the Housing Trust Fund (HTF) Coordinator, the Grants Administrator is responsible for assisting with the administration of all grants and grant agreements awarded to and managed by Ingham County Treasurer’s Office in support of the Housing Trust Fund goals and objectives. The Grants Administrator is responsible for management and maintenance of grant agreements; communication with various staff members at all levels; supporting all proposal and grant agreements application processes; and the coordination and preparation of monitoring and maintaining compliance with all grants and grant agreements awarded by/to Ingham County through the Ingham County Housing Trust Fund, including but not limited to projects coordinated by the Ingham County Land Bank.

Essential Functions

1. Assists HTF Coordinator in the development of strategic program narratives, progress reports, needs assessments and final reports that will be submitted to external funding agencies.
2. Assists in documenting program goals and objectives and evaluating and reporting on project progress.
3. Assists HTF Coordinator in planning, developing, implementing, evaluating new grants and grant agreements awarded to or by the organization.
4. Assists HTF Coordinator with all program grant agreement application and renewal submissions.
5. Assists HTF Coordinator with the coordination and reporting of grant agreement deliverables to external funding agencies.
6. Maintains and ensures compliance with all grant agreement requirements.
7. Maintains and manages all program correspondence with external funding agencies – keeping up to date grant filing system for grant compliance.
8. Provides recommendations on how to resolve barriers, issues, and constraints related to grant agreement deliverables.
9. Keeps abreast of all regulatory changes related to local, state, and federal funding requirements.
10. In collaboration with the HTF Coordinator, develops annual budgetary grant revenue projections, as needed.
11. With HTF Coordinator, develops ongoing analysis of grant agreement progress to inform overall organizational decision-making.
12. Develops and maintains a grant management system that tracks responses to multiple external requests for proposals, and reports to ensure timely submission of reports, meeting and complying with all external funding deadlines.
13. Manages subrecipient and contractor documentation to ensure compliance with grant requirements.
14. Potential for additional duties as assigned to be determined on a contractual basis with the Ingham County Land Bank.

• Performs other work duties as assigned.
• Must adhere to departmental standards in regard to privacy issues.
• During a public health emergency, the employee may be required to perform duties similar to but not limited to those in this job description.   

Employment Qualifications

Education: A Bachelor’s Degree or equivalent experience is required. A degree in Business, Public Policy or Public Administration, Communications, or a related field is preferred.  
 
Experience: A minimum of two years of previous experience in municipal government or nonprofit setting with grant management and administration responsibilities is required. Real Estate or Construction experience is preferred.
 
Other Requirements: Knowledge of local, state and federal funding requirements. Demonstrated ability to manage time, interpersonal relationships, resources and organizational information. Demonstrated ability to interpret grant agreement requirements to monitor and track grant agreement deliverables. Demonstrated strong organizational skills with high attention to detail and follow through.
 
Demonstrates effective communication skills by engaging, interacting and working with all individuals to ensure clarity and understanding in all interactions.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

Requirements and Working Conditions

Working Conditions:

• Works in office conditions.
• Must attend meetings and seminars throughout the County and state.

• Ability to sit, stand, walk, bend and stretch in order to retrieve supplies and operate standard office equipment.
• Ability to lift, hold and carry objects weighing up to 25 pounds.
• Ability to communicate and respond to inquiries both in person and over the phone.
• Ability to operate a PC/laptop and other office equipment.
• Ability to handle varying and often high levels of stress.