Job Details

The W.E. Upjohn Institute for Employment Research is seeking a skilled Executive and Editorial Assistant to provide high level administrative support to Research staff within the organization, while ensuring the efficient coordination of department activities and priorities.  This role requires strong organizational skills and a consistent ability to deliver work with a high degree of accuracy and attention to detail. The Executive and Editorial Assistant demonstrates superior written and verbal communication skills, including advanced editing and proofreading capabilities, and effectively organizes and presents information for others’ use and distribution. The ideal candidate will possess the ability to work independently while also collaborating effectively within a team environment.

The Upjohn Institute is located in Kalamazoo, Michigan.  This is a hybrid position which requires weekly on-site work.

Key Responsibilities

• Manage and maintain schedules, appointments, meetings, events, and travel arrangements for internal and external department stakeholders.
• Prepare, review, and copyedit a variety of documents including correspondence, proposals, reports, meeting agendas, meeting minutes, and presentations.
• Create and disseminate bi-weekly departmental communication.
• Assist with tracking, compiling, and reporting department metrics, including editing and organizing data to produce accurate and timely statistical reports.
• Assist researchers with various tasks, including writing proposals/grants and providing support with projects as assigned.
• Perform various administrative functions, including but not limited to, file/records management, completion of expense reports, coordination of department activities, and other tasks in support of the department.