POSITION OPENING: Project/Department Assistant, Special Populations/Capacity Building
IN THIS ROLE: Drive impactful projects at Oakland Schools through strong coordination and alignment with organizational goals and standards. Take ownership of planning, problem-solving, and communication with key stakeholders. Develop efficient procedures, timelines, and tracking systems to keep projects on track. Bring your organizational expertise to support a range of administrative tasks and make a real difference!
WHAT WE NEED: Execute various accounting procedures including tracking unit expenditures, processing purchase orders, maintaining expense accounts, reconciling invoices, processing contractor invoices, transferring funds, monitoring/updating budget(s). Establish, maintain, and/or update unit files, records, and/or databases including information which may be confidential in nature. Assist in maintaining operating procedures and coordinating operations in assigned areas. Assist in the development of presentations and materials. Take a lead role in maintaining communication within and between departments, with staff and the general public, answering questions and providing information concerning programs and services. Provide project management for events and activities. Assume responsibility for conceptualizing, managing, and executing events and activities. Provide support for unit activities, meetings and events including scheduling, preparation of agendas, preparation/assembly of required materials, coordination of event logistics, and registration of participants. Participate in planning, decision-making and problem solving with department/unit members and stakeholders. Assist individuals, in person and over the phone, providing information and assistance. Assist in the development, management, and documentation of assigned budgets. Manage allocated workshop and operational funds from onset to completion for the unit. Provide project coordination/management on assigned projects. Prepare and coordinate contracts with independent contractors. Manage travel for department/unit staff. Manage professional memberships for department/unit staff. Copy/duplicate materials, prepare and transmit facsimiles, order departmental supplies as needed. Provide administrative support to department/unit staff. Perform other duties as assigned.
WHAT YOU NEED: High school diploma or GED. Two to three years of experience in an office setting; project management experience preferred. Excellent interpersonal and communication skills including interacting positively with diverse populations and stakeholders. Professional demeanor and language. Customer service oriented.
WORK LOCATION: Oakland Schools - Main Campus, 2111 Pontiac Lake Rd, Waterford, MI 48328
SALARY DETAILS: $22.54 to $26.14 hourly based on relevant prior work experience, with the potential to earn up to $28.15 after employment with Oakland Schools. Non - Exempt position / 12-month work year.
WHY WORK FOR OS? Aside from working with talented experts on important initiatives, when you join Oakland Schools, you’ll also get these great benefits:
Pension Plan
OS offers the opportunity to enroll in a pension plan to help support your financial stability.
Full Health Coverage
High quality, low-cost health insurance plans. Employer paid dental, vision, life insurance, short and long-term disability, and well-being benefits.
Wellbeing Program
OS utilizes a holistic approach to provide resources that support the wellbeing of our employees.
Professional Learning
OS provides various professional learning opportunities to advance your skill sets with education development.
Flexible Vacation Time
Experience built-in vacation, including time off for winter and spring break and generous leave time, so you can have a healthy work-life balance.
Other Perks
You’re eligible for preferred pricing on pet insurance, legal coverage for most of your legal needs, additional life insurance and access to the Student Loan Repayment Program (PSLF) for loan forgiveness in public service.
Public Service Loan Forgiveness (PSLF) Program
Working with Oakland Schools isn’t just meaningful - it’s financially rewarding!
Oakland Schools qualifies as an eligible employer for the Public Service Loan Forgiveness Program. The PSLF Program forgives the remaining balance of your Direct Loans based on the following requirements of eligibility:
- after the individual has made the equivalent of 120 qualifying monthly payments under an accepted repayment plan, and
- while working full-time for an eligible employer (for a weekly average, alone or when combined, equal to at least 30 hours)
For additional information, please visit studentaid.gove/manage-loans/forgiveness-cancellation/publicservice
WHO WE ARE: Oakland Schools (OS) is an Intermediate School District (ISD) focused on providing educational and technology services to local school districts in a cost-effective manner to provide students with a superior education. We also operate our Oakland Schools Technical Campuses (OSTC) and Virtual Learning Academy Consortium (VLAC). You will help students have the best learning experience possible through your work at OS! To learn more about us, visit https://www.oakland.k12.mi.us/about.
POSITION DEADLINE: Applications will be accepted until February 9, 2026 or until position is filled.
NOTE: Interested candidates must be available to interview on February 18 and March 5, 2026.
For questions regarding this position, please contact [email protected]
In accordance with state and federal law, Oakland Schools does not discriminate, nor permit discrimination, on the basis of race, color, national origin, ethnicity, religion, sex, pregnancy or parental status, gender identity, gender expression, sexual orientation, disability, age, height, weight, marital status, military service, veteran status, genetic information, or any other legally protected status, in its educational programs and activities, employment, or enrollment. The District also provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints regarding unlawful discrimination or harassment, employees should contact the Assistant Superintendent of Human Resources, Personnel Management and Labor Relations at (248) 209-2429 or [email protected]. Students and others should contact the Civil Rights/Title IX Coordinator at (248) 209-2590 or [email protected].
This job posting is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified. Incumbents may be asked to perform additional duties as required by his/her supervisor.
