POSITION OPENING: Project/Department Assistant - Early Childhood
IN THIS ROLE: Join a mission-driven team dedicated to empowering early childhood education! In this pivotal role, you will drive the success of organizational projects by ensuring they align with our objectives and standards. You’ll take the lead in planning and problem-solving, effectively communicating with both internal teams and external partners to foster collaboration. Your expertise in creating and maintaining standard operating procedures, timelines, and tracking systems will be essential in streamlining processes and enhancing efficiency. Bring your critical thinking skills to tackle challenges head-on while providing vital administrative support that keeps our initiatives on track. This is your opportunity to make a meaningful impact in early childhood education!
WHAT WE NEED: Execute various accounting procedures including tracking unit expenditures, processing purchase orders, maintaining expense accounts, reconciling invoices, processing contractor invoices, transferring funds, developing/monitoring/updating budget(s), and support regarding Great Start Readiness Preschool (GSRP), Early On or Great Start Collaborative (GSC) grant set up. Maintain and/or update unit files, records, and/or databases including information which may be confidential in nature. Assist in maintaining operating procedures and coordinating operations to fulfill grant requirements. Assist in the development of presentations and materials. Manage maintaining communication within and between departments, with staff and the general public, answering questions and providing information and assistance regarding programs and services, in person and over the phone. Provide project management for projects, events and activities. Assumes responsibility for conceptualizing, managing, an Provides support for unit activities, meetings and events including scheduling, preparation of agendas, preparation/assembly of required materials, coordination of event logistics, and registration of participants. Participate in planning, decision-making and problem solving with Early Childhood unit members and stakeholders. Prepare and coordinate contracts with independent contractors. Copy/duplicate materials, prepare and transmit facsimiles, order departmental supplies as needed. Provide administrative support to Early Childhood unit. Perform other duties as assigned.
WHAT YOU NEED: High school diploma or GED. Two years of experience in an office or project management setting; Early Childhood ISD or local district experience preferred. Strong computer software skills including Google Applications and Microsoft Office Suite. Experience providing training and technical assistance regarding processes and policies.
WORK LOCATION: Oakland Schools - Main Campus, 2111 Pontiac Lake Rd, Waterford, MI 48328
SALARY DETAILS: $22.54 - $26.14 hourly based on relevant prior work experience, with the potential to earn up to $28.15 after employment with Oakland Schools. Non - Exempt position / 12-month work year.
WHY WORK FOR OS? Aside from working with talented experts on important initiatives, when you join Oakland Schools, you’ll also get these great benefits:
Pension Plan - OS offers the opportunity to enroll in a pension plan to help support your financial stability.
Full Health Coverage - High quality, low-cost health insurance plans. Employer paid dental, vision, life insurance, short and long-term disability, and well-being benefits.
Wellbeing Program - OS utilizes a holistic approach to provide resources that support the wellbeing of our employees.
Professional Learning - OS provides various professional learning opportunities to advance your skill sets with education development.
Flexible Vacation Time - Experience built-in vacation, including time off for winter and spring break and generous leave time, so you can have a healthy work-life balance.
Other Perks - You’re eligible for preferred pricing on pet insurance, legal coverage for most of your legal needs, additional life insurance and access to the Student Loan Repayment Program (PSLF) for loan forgiveness in public service.
Public Service Loan Forgiveness (PSLF) Program - Working with Oakland Schools isn’t just meaningful - it’s financially rewarding!
Oakland Schools qualifies as an eligible employer for the Public Service Loan Forgiveness Program. The PSLF Program forgives the remaining balance of your Direct Loans based on the following requirements of eligibility:
- after the individual has made the equivalent of 120 qualifying monthly payments under an accepted repayment plan, and
- while working full-time for an eligible employer (for a weekly average, alone or when combined, equal to at least 30 hours)
For additional information, please visit studentaid.gove/manage-loans/forgiveness-cancellation/publicservice
WHO WE ARE: Oakland Schools (OS) is an Intermediate School District (ISD) focused on providing educational and technology services to local school districts in a cost-effective manner to provide students with a superior education. We also operate our Oakland Schools Technical Campuses (OSTC) and Virtual Learning Academy Consortium (VLAC). You will help students have the best learning experience possible through your work at OS! To learn more about us, visit https://www.oakland.k12.mi.us/about.
POSITION DEADLINE: Applications will be accepted until February 9, 2026 or until position is filled.
For questions regarding this position, please contact [email protected]
In accordance with state and federal law, Oakland Schools does not discriminate, nor permit discrimination, on the basis of race, color, national origin, ethnicity, religion, sex, pregnancy or parental status, gender identity, gender expression, sexual orientation, disability, age, height, weight, marital status, military service, veteran status, genetic information, or any other legally protected status, in its educational programs and activities, employment, or enrollment. The District also provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints regarding unlawful discrimination or harassment, employees should contact the Assistant Superintendent of Human Resources, Personnel Management and Labor Relations at (248) 209-2429 or [email protected]. Students and others should contact the Civil Rights/Title IX Coordinator at (248) 209-2590 or [email protected].
This job posting is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified. Incumbents may be asked to perform additional duties as required by his/her supervisor.
