The Accounting Associate (Part-Time) supports the Finance Department with a primary focus on Accounts Payable operations, while also contributing to general accounting, and financial support functions as needed. This role is well-suited for a detail-oriented accounting professional who brings strong technical skills, sound judgment, and the ability to work independently while collaborating effectively with the broader finance team.
The ideal candidate demonstrates a solid understanding of accounting principles, experience with cloud-based accounting systems, and a proactive mindset toward improving accuracy, efficiency, and compliance.
Review, code, and process vendor invoices accurately and in a timely manner
Maintain vendor accounts, ensuring compliance with internal policies and accounting standards
Resolve invoice discrepancies and respond to vendor inquiries professionally
Process check requests, electronic payments, and employee expense reimbursements
Audit and reconcile credit card transactions and supporting documentation
General Accounting
Prepare and record journal entries, including recurring and adjusting entries
Assist with monthly account reconciliations (bank, credit card, and general ledger accounts)
Support fixed asset tracking and depreciation schedules
Assist with accounts receivable tracking as needed
Maintain organized and complete accounting records to support audits and reviews
Reporting, Compliance & Support
Assist with preparation of monthly financial reports and supporting schedules
Provide support for internal and external audit preparation
Monitor payroll reports and filings in coordination with payroll providers
Ensure proper documentation and adherence to GAAP and organizational policies
Provide cross-functional support and training to staff on finance-related systems or portals as needed
Education & Experience
Associate's degree in accounting required; Bachelor's degree in accounting or Finance strongly preferred
Minimum of 3 years of experience in accounts payable or general accounting
Experience working with cloud-based accounting and financial systems, or similar accounting software, Financial Edge or QuickBooks Online preferred
Experience in a multi-function accounting role or small finance team environment a plus
Skills & Competencies
Strong understanding of Generally Accepted Accounting Principles (GAAP)
High level of accuracy and attention to detail
Strong analytical and problem-solving skills
Ability to manage multiple priorities and meet deadlines independently
Proficient in Microsoft Excel and other standard office applications
Comfortable working with cloud-based accounting and financial systems
Professional communication skills when interacting with vendors and internal stakeholders
Discretion and integrity when handling confidential financial information
Personal Attributes We Value
Reliable, organized, and self-directed
Calm and solution-oriented when handling discrepancies or time-sensitive tasks
Willingness to assist beyond core responsibilities when needed
Collaborative team player with a service-oriented mindset
Continuous learner who stays current with accounting tools and best practices
