BASIC FUNCTION:
Assists with the implementation of policies and program procedures, for the control and distribution of program funds, agency assets, services, and grant management. Processes financial transactions for both the Offender Success (OS) and Michigan Works! Agency (MWA) programs. Maintains support documentation as required by applicable laws, regulations, guidelines and various agency plans and policies. Generates reports and compiles data. Must always maintain strict confidentiality of participant information.
RESPONSIBILITIES:
- Assists with the development of a streamlined process by which OS funded vouchered services are procured and implemented. Educates Service Providers and manages the voucher services process.
- Support the implementation of quality OS resources that increase participant success and establish parameters for obtaining community services as needed for OS participants.
- Maintain and update data collection spreadsheets to accurately track monthly metrics related to social supports, employment, housing, health and behavioral health, mentoring, and law enforcement, in compliance with MDOC reporting requirements.
- Facilitate the establishment of working relationships with vendors, Service Providers and other community partners. This requires professional and timely resolution of any conflicts or issues that may arise.
- Develop and maintain a list of "Eligible Vendors" who have been approved to provide services for the OS program. This includes necessary information needed to produce a Voucher Service Agreement and authorization in a timely manner to meet the needs of participants.
- Request and compile all supporting documentation for requests for payment, including proper authorizations prior to payment.
- Compare and analyze datasets from Resource Navigators and Economic Stability Providers to ensure accuracy, consistency, and integrity of information.
- Provide follow-up with Parole Agents and Service Providers to ensure seamless delivery of services to participants according to individual specifications.
- Maintain current agreements with Service Providers as well as documentation of qualifications.
- Maintain participant expenditure files for reporting, monitoring and auditing purposes for the Finance/IT Director & OS ReEntry Program Manager.
- Manage and monitor inventory, ensuring accurate tracking and reconciliation of the prepaid inventory account.
- Maintains and enters required information for both financial and data tracking for the Executive Director, Finance/IT Director, OS Community Coordinator, Steering Team and Service Providers.
- Reconcile accounts to the general ledger to ensure accuracy and completeness prior to submission for fiscal review
- Attends OS related meetings, conferences, workshops, webinars and seminars as assigned by supervisor.
- Support answering phone calls.
- Attends Michigan Works! meetings, conferences, workshops, and webinars assigned by supervisor.
BACKUP DUTIES:
- Verifies expenditures and prepares disbursements to vendors and Service Providers.
- Ensures transaction support documentation is complete and in compliance, as required by applicable law, guidelines, and agency plans and policies.
- Performs other duties as assigned by supervisor.
It is critical that adequate communication between the Finance/IT Director, Accounting Specialists, OS
Community Coordinator and Resource Navigators are always maintained to ensure a balanced distribution of
responsibilities. This will ensure prompt and seamless services to our participants and Service Providers.
EXTERNAL CONTACTS:
The position requires frequent interaction with the vendors, state personnel, Service Providers, and contractors. Periodic interaction with clients. The OS Accounting Specialist will promote a positive public image of Michigan Works! West Central and the Offender Success Program at all times.
