Zoetis Veterinary Medicine Research and Development (VMRD), Global Animal Science and Welfare (GASW) in Kalamazoo, MI is seeking a talented, experienced individual to provide administrative, and systems support at the Administrative Associate level.
Zoetis is a global animal health company dedicated to supporting customers and their businesses. Building on 60 years of experience, we deliver quality medicines, biopharmaceuticals, and vaccines, complemented by diagnostic products and genetic tests and supported by a range of services. We are working every day to better understand and address the real-world challenges faced by those who raise and care for animals in ways they find truly relevant. Zoetis discovers, develops, and manufactures a diverse portfolio of animal health medicines, biopharmaceuticals, and vaccines designed to meet the real-world needs of veterinarians and the livestock farmers and companion animal owners they support.
Position Summary
This role will be primarily responsible for administrative support including training systems support, general administrative tasks including presentations, documents, meeting oversight and travel support, and working across a team of administrative specialists to manage special events across R&D. This position is in Kalamazoo, Michigan, and reports to the Vice President, Global Animal Science and Welfare (GASW). Excellent communication, attention to detail, agility, organizational and interpersonal skills, as well as proficiency with Microsoft programs are essential. The candidate must be able to work both independently and in team settings to generate high quality results in an effective and efficient manner. All work performed will be in accordance with Zoetis and VMRD procedures and work standards. The candidate will often work in close coordination with other VMRD administrative support personnel on projects and may occasionally perform back-up administrative duties on behalf of these personnel.
Responsibilities include, but are not limited to the following:
Schedule internal meetings and coordinate meeting resources, including booking rooms and setting up online or video conferencing details.
Manage calendars, travel bookings, and expense reports for senior leaders.
Arrange travel accommodations for visiting colleagues from other company sites, consultants, seminar speakers, and other invited guests using corporate booking tools.
Coordinate guest office accommodations and facility provisions for site visitors.
Create PowerPoint presentations, meeting minutes, and technical reports as needed.
Use electronic document management systems to format, edit, and manage documents, including version control, reviews, and signatures.
Provide support to senior management, directors, and teams within VMRD departments.
Prepare and track purchase orders, process invoices, and maintain departmental systems.
Maintain and optimize document management systems, including SharePoint sites.
Adhere to internal standard operating procedures (SOPs) and regulatory requirements when completing assigned tasks.
Provide administrative support for onboarding and offboarding of employees, contractors, and interns, following established process checklists.
Assist with interview coordination and logistics for candidates.
Offer troubleshooting assistance and training to new hires and current staff.
Provide back-up coverage for other administrative personnel during absences.
Plan and coordinate special on-site and off-site meetings and events, including booking facilities, arranging A/V services, ordering supplies, coordinating catering, and scheduling group tours or evening activities.
Chair or co-chair VMRD-sponsored events and initiatives.
Champion continuous improvement efforts across VMRD.
Basic Qualifications:
High school diploma or equivalent;
2+ years of administrative experience, including executive support responsibilities.
Expert-level knowledge of Microsoft Outlook, Excel, Word and PowerPoint (version 2010 or higher)
Preferred... For full info follow application link.
Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at [email protected] to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at www.Zoetis.com/careers site, or (2) via email to/from addresses using only the Zoetis domain of “@zoetis.com”. In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.
