Administrative Assistant - Staffing
Job Locations
US-MI-Southfield
Requisition ID
2025-3476
Category (Portal Searching)
Administrative/Clerical
Job Post Information* : Posted Date
3 hours ago(10/28/2025 4:38 PM)
Company Overview
Circet USA is the leading provider of Network Services in North America, and we're looking for talented professionals to join our team. We specialize in engineering and construction services delivering comprehensive solutions across Inside Plant, Outside Plant, and Wireless networks to meet the evolving infrastructure needs of our customers.
With nearly 50 years of industry experience, we work with major telecom service providers, MSOs, cloud service providers, and utilities. At Circet USA, you'll have the opportunity to make an impact by helping to create customized solutions that address our clients' unique challenges. If you're passionate about innovation and thrive in a dynamic environment, we'd love to hear from you.
Circet USA's benefits package includes the following:
Medical, Dental, and Vision insurance
Digital Health & Wellness Support
Critical Illness, Accident, & Hospital Insurance
Short-term & Long-term disability
Group term & Voluntary life insurance
Flexible Spending and Health Savings Accounts
Paid Time Off & 401K
Company Discount Website
Job Summary and Responsibilities
We are seeking a detail-oriented and tech-savvy Administrative Assistant with a focus on document digitization to support one of our customers. The ideal candidate will be responsible for organizing, scanning, and digitally archiving physical documents in the customers database while supporting day-to-day office operations. This role is key to improving document accessibility and ensuring the secure handling of organizational records.
ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned:
Collect, organize, and prepare physical documents for scanning
Scan, name, and file documents in accordance with customer's naming conventions and retention policies
Verify the accuracy and clarity of digitized files
Maintain customer's file management systems
Ensure confidentiality and data security of sensitive information
Track and report progress on digitization project
Provide support to other departments by retrieving archived files when needed
Collaborate with IT or records management teams to improve scanning workflows and systems
Perform other administrative duties as assigned
Qualifications
High school diploma or equivalent; Associate degree preferred
Previous experience in an administrative or clerical role is mandatory
Basic knowledge of scanning equipment and document management software
Strong attention to detail and organizational skills
Proficiency in Microsoft Office (Word, Excel, Outlook) and basic file management
Ability to handle confidential information
Proactive and self-starter with good verbal and written communication skills
Comfortable working independently and managing repetitive tasks
Ability to sit or stand for extended periods and light lifting of documents or boxes
Circet USA is an Equal Opportunity Employer - Veteran/Disabled. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.
