Job Summary:
The IT Finance Specialist is responsible for the daily administration of the information technology software portfolio, including request fulfillment, budgeting and cost analysis, vendor contract maintenance and record keeping, documentation and invoice coding. The IT Finance Specialist is also tasked with the processing of software contract renewals, monitoring compliance of software entitlements, and coordination of vendor communication via email and traditional mail. This role is also responsible for populating, updating and maintaining the software asset management system, as well as other licensing documentation projects. The IT Finance Specialist assists the Software Operations team with various other tasks required in the daily operation of the department.
Job Duties:
Monitors the Software Operations and Licensing ticket queues and completes tasks and requests within established SLAs
Analyzes, reviews, scans, codes and routes documents according to departmental procedures for purchase requests, invoice payment, and/or software related contract and terms documentation
Reviews and routes emails from the Licensing mailbox to the correct subject matter resource, accounts payable team or other National IT team
Responsible for fulfilling assigned tasks related to budget forecasting, budget variance analysis, vendor contract review, and invoice coding
Performs research for new or existing software products or systems to obtain contract terms, support and service level agreements or other contact conditions to aid in vendor evaluation or issue resolution
Maintains documentation and record keeping of software asset entitlements, key codes, and contract records in the Software Asset Management system
Gathers and analyzes usage data for products to support decision making for software asset optimization
Collaborates with Finance team on invoice coding to correctly allocate costs according to firm and department guidelines
Collaborates with IT and Finance to submit e-procurement requests for renewals or purchases to maintain compliance with existing entitlements or at the conclusion of vendor negotiation and review process
Other duties as required
Supervisory Responsibilities:
N/A
Qualifications, Knowledge, Skills and Abilities:
Education:
High School Diploma or GED, required
Associate's or Bachelor's degree in Accounting, Business Administration, or Finance, preferred
Experience:
One (1) years of experience in maintaining an asset management system, preferred
One (1) years of procurement experience such as processing purchase requisitions and managing vendor relationships, required
Experience with general accounting principles, preferred
Experience with software asset management, preferred
Technical support or customer service industry experience, preferred
License(s)/Certification(s):
N/A
Software:
Experience with the following products, preferred:
Microsoft Windows 10 operating system
Microsoft Office 365/Office 2013/Office 2016 product suites
Accounting software titles and products
Language(s):
N/A
Other Knowledge, Skills & Abilities:
Strong verbal and written communication skills
Excellent interpersonal and customer relationship skills
Capacity to work in a deadline-driven environment while handling multiple complex projects/tasks simultaneously with a focus on details
Capable of successfully multi-tasking while working independently or within a group environment
Ability to rely on experience and judgment to plan and accomplish goals
Capable of working well under pressure while dealing with unexpected problems in a professional manner
Capacity to communicate and interact with all levels of employees and management
Ability to interact and build relationships and consensus among people
Ability to research and resolve problems, acquire and maintain knowledge of relevant software solutions and support firm policies and procedure
Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate's qualifications, experience, skills, and geography.
National Range: $70,000 - $75,000
Maryland Range: $70,000 - $75,000
NYC/Long Island/Westchester Range: $70,000 - $75,000
All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, national origin, disability, protected veteran status, or any other classification protected by law.
