ADMINISTRATIVE OFFICE ASSISTANT III
Position Number: S-3753
Position Summary:
Provides advanced administrative and operational support to the director of operations and budget for University Advancement. Serves as a key liaison across the Advancement division and other university departments, ensuring timely, accurate, and professional handling of projects, donor relations, and operational processes.
Required Qualifications:
High school diploma or GED .
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the position with or without reasonable accommodation.
Preferred Qualifications:
Proficiency in Microsoft Excel, SAP , or other enterprise-level systems.
Experience with DocuSign or similar e-signature platforms.
Duties & Responsibilities:
Serves as a primary point of contact for Development and Alumni Relations and Gifts Entry staff regarding Advancement operations, including supply orders.
Prepares documentation for endowments and naming opportunities for Board of Trustees approval via the Vice President (VP) of Advancement; distributes confirmations post-approval and coordinates with the President’s Office.
Manages the DocuSign workflow for endowment agreements and other critical Advancement agreements.
Collaborates with Stewardship & Donor Relations staff, the Office of Scholarships and Financial Aid, and Accounting Services to ensure accurate processing of agreements and disbursements.
Coordinates meetings, schedules, and calendars for assigned leadership as needed.
Supports the assistant director of operations and budget with new hire tasks to ensure smooth onboarding.
Approves payroll for Advancement staff and students, including leave time entries for employees on active leaves of absence (e.g., FMLA ).
Completes monthly expense reconciliations (PNC ) and monitors Advancement (Operations & Budget, VP, payroll, and work study) cost centers.
Manages pledge card distribution through Marketing Communication Resource, Inc. (MCR ) for phonathon donors.
Processes all facilities-related maintenance and repair requests through Facilities Management.
Maintains the inventory asset listing, orders replacement technology, and initiates support tickets through OIT as requested by the director.
Partners with the assistant to the VP of Advancement on board-related projects and other special initiatives.
Provides back-up administrative support to the VP of Advancement as needed.
Performs other duties as assigned.
Supervision Exercised:
None.
Employee Group: Administrative Office Assistant
Staff Pay Level:
Pay Range: Minimum Starting Rate: $18.00 per hour
Division: University Advancement
Department: Operations & Gift Administration
Position Status: Regular
Position End Date:
Employment Status: Full-Time
FTE: 1.00
Position Type: 12 month
Weekly Work Schedule: Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as needed
Location: Mount Pleasant, MI
Posting Ends:
Open Until Filled: Yes
About the Department:
About CMU:
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
To view the full job posting & to apply, visit https://apptrkr.com/6675871
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