ADMINISTRATIVE OFFICE ASSISTANT II
Position Number: S-3741
Position Summary:
Duties performed are of a senior secretarial nature. This is the second most senior level secretarial job, and while it incorporates elements of other levels, it has a majority of effort associated with specialized secretarial support services or program-related activities. Responsible for secretarial support to the Office of the Dean in the College of Health Professions to ensure effective day-to-day operations and delivery of services to faculty, staff, students and visitors. Exercises a moderate degree of decision making and independence of judgment.
Required Qualifications:
High school diploma or GED .
Three years of qualifying experience or a combination of education and experience that equates to three years.
Experience with Microsoft Word.
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions, with or without reasonable accommodation.
Preferred Qualifications:
Experience with SAP Student Lifecycle Management system or similar on-line data management systems.
Experience working with data software applications.
Duties & Responsibilities:
~Provides front line administrative support while exercising confidentiality.
~Schedules appointments (mainly for associate dean), answers main college phone line, assists with triaging walk-ins, distributes mail; monitors multiple email accounts.
~Assists with event planning, including special events related to donor/alumni relations.
~Prepares travel arrangements with planning and scheduling as needed.
~Assists with listservs and digital signage updates.
~Assists with student employee supervision.
~Serves as recording secretary to committees as assigned, including Curriculum.
~Performs day-to-day financial functions and record keeping including journal entries, invoice vouchers, and employee reimbursement vouchers.
~Performs monthly reconciliation of accounts and business cards as well as maintains CMU business card charges through online mechanisms.
~Orders and inventories supplies.
~Issues visitor parking permits to guests.
~Types correspondence and prepares mailings.
~Assists with special projects, tasks and events as assigned. These projects will be varied and complex in nature and will require a high degree of autonomy.
~Assists with maintenance and usage of Health Professions vehicles.
~Assists in planning and record keeping for CHP Alumni Events.
~Processes donor and alumni acknowledgements.
~Runs reports and adds information to donor and financial activity utilizing university databases such as SAP and Millennium.
~Communicates with Alumni House ensuring proper documentation is processed.
~Works with Development and Alumni Relations on help desk requests including information for mailings, etc.
~Assists with financial projects for college Business Manager.
~Other duties as assigned.
Supervision Exercised:
None.
Employee Group: Administrative Office Assistant
Staff Pay Level:
Pay Range: Minimum Starting Rate: $16.50 per hour
Division: Academic Affairs
Department: The HH & GA Dow College of Health Professions
Position Status: Regular
Position End Date:
Employment Status: Full-Time
FTE: 1.0
Position Type: 12 month
Weekly Work Schedule: Mon- Fri, 8:00am - 5:00pm, (evenings and weekends as needed)
Location: Mount Pleasant, MI
Posting Ends:
Open Until Filled: Yes
Message to Applicants:
Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU’s mission, vision, and leadership standards.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before November 1st, 2025.
To apply, visit https://apptrkr.com/6613403
CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.
If you wish to see “Know Your Rights ” posters, please https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
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