Summary
A successful Accounts Payable clerk will have a mix of organizational and analytical skills with high attention to
detail. He/she should be able to work out numbers, generate reports and find discrepancies as well as cost-saving
opportunities. Regular and predictable attendance is an essential function of this job.
Essential duties and responsibilities include the following.
• Ensure bills are processed in a timely and accurate manner while adhering to departmental procedures.
o Compare purchase orders, prices, terms of payment and other charges.
o Review transactions for satisfactory approval.
o Record daily transactions into the accounting system; may include cash disbursements, credit
card activity, expense reports, labor time tickets, and vendor invoices.
• Review and reconcile monthly vendor statements and obtain missing invoices.
• Maintain accounts payable using accounting system and other programs.
• Maintain an orderly accounting filing system for support documentation.
Other duties and responsibilities include the following (other duties may be assigned).
• Establish and maintain working relationships with vendors.
• Communicate and follow-up on invoice variances with shipping and purchasing departments.
• Assist Accounts Payable Manager and/or Specialist with maintaining Accounts Payable and Unvouchered
Payable Ledgers.
• Prepare reports and schedules required by management.
• Cover as receptionist as needed.
• Perform other duties and tasks as assigned by management.
• Track and record cost savings in the system for both hard and soft savings.
• Adhere to the Quality Systems and participate in continuous improvement.
