A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Office of Enrollment Management (OEM) at the University of Michigan is looking for a Senior HR/Administrative Assistant to join our team. This role plays a key part in supporting both the human resources function and the broader operational needs of the OEM administrative unit.
Reporting to the HR Director, the senior HR/administrative assistant will contribute to recruitment and selection efforts, coordinate onboarding and offboarding processes, initiate HR transactions, reconcile records, and address routine HR inquiries. This position supports the planning and execution of employee orientation, staff engagement, and professional development initiatives. The assistant will also provide administrative support to members of the OEM senior leadership team as necessary.
Success in this role requires a high level of adaptability, proactive problem-solving, and the ability to anticipate the needs of the HR team and others. This position will work onsite (in office) Monday through Friday, 8 a.m. to 5 p.m. to ensure front desk coverage and adequate support.
90% Human resources support
- Collaborate with search chairs and hiring managers to implement recruitment and selection processes. Create job postings, schedule interviews, develop candidate information packets and host candidates during on-campus visits.
- Process transactions for regular, student and non-student temporary hires; facilitate internal processes and partner to ensure successful on/offboarding of team members.
- Schedule and coordinate new employee welcome program sessions. Communicate with team members and follow up on training requirements. May co-facilitate sessions.
- Coordinate exit surveys and interviews; summarize data and create reports.
- Assist with employee communications by responding to routine questions on human resources policies and procedures, identifying potential issues and grievances.
- Assist with the development and implementation of staff engagement programs and new professional development activities.
- Participate in continuous process improvement efforts; utilize new technology and document best practices. May document procedures, create forms and checklists.
- Assist with other committees, projects and tasks as assigned.
10% Administrative support
- Serve as front desk assistant for the Vice Provost of Enrollment Management (VPEM) administrative suite; provide direct customer service to staff and campus visitors.
- Serve as backup to executive assistant for vice provost and provide support as needed.
- Provide administrative support to the HR Director and other senior leadership team members including but not limited to calendars, travel and project support.
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