ADMINISTRATIVE OFFICE ASSISTANT II
Posting Number: S-3686
Position Number: 68710
Type of Recruitment: External
Position Summary
Provides front-line customer service support for the Employment, Compensation and Benefit areas of Human Resources. Assists employees in the completion of new hire paperwork. Answers the main phone line for Human Resources and assists applicants and hiring departments with the applicant tracking system. Coordinates newspaper advertising for all staff positions. Creates and maintains personnel files as needed and assist with FMLA paperwork as needed.
Required Qualifications
High school diploma or GED.
Three years of qualifying experience or a combination of education and experience that equates to three years.
Experience with Microsoft Word.
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform essential functions, with or without reasonable accommodation.
Preferred Qualifications
Experience with SAP.
Experience with Excel.
Duties & Responsibilities
Provides front-line customer service support for the Human Resources areas of Employment, Compensation and Benefits.
Answers the main phone line for Human Resources.
Assists employees in the completion of new hire paperwork.
Creates and maintains personnel files.
Assists applicants and hiring departments with the applicant tracking system.
Coordinates newspaper advertising for all staff positions.
Acts as liaison with outside advertising agency (JobElephant).
Enters advertising resources and cost for all postings in the applicant tracking system (PeopleAdmin).
Generates reports and applicant logs from PeopleAdmin as required for union notification.
Generates a vacancy report from SAP on a weekly basis, updates the report as needed.
Audits I-9 documents that are completed by others.
Responsible for the record retention of criminal history checks, I-9 documents and personnel files.
Assists with the paperwork process related to Family Medical Leaves (FMLA) and ADA requests, as needed.
Gathers, maintains and prepares information for new hire packets.
Opens and distributes mail for Human Resources.
Monitors the Employment and Compensation Services e-mail account.
Assists with scanning information related to maintaining personnel files.
Orders Office Supplies for Human Resources.
Assists in updating SAP as needed, such as entering address changes.
Coordinates information related to FOIA requests, as needed.
Completes worker’s compensation incident reports, as needed.
Assists the Professional Development area with coordinating training materials and other duties, as needed.
Serves as backup Building Coordinator.
Handles Lost and Found for Rowe Hall.
Supervision Exercised
None.
Message to Applicants
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
Employee Group: Office Professional
Staff Pay Level: 5
Pay Range: Minimum Starting Rate: $16.50 per hour
Division: Finance and Administrative Services
Department: HR - Employment Services
Position Status: Regular
Employment Status: Full-Time
FTE: 1.0
Position Type: 12 month
Weekly Work Schedule: Typically Mon-Fri; 8-5 - evenings & weekends as needed
Location: Mount Pleasant, MI
CMU Leadership Standards
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
EEO Statement
CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see “EEO is the Law” posters, please click here.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
Open Until Filled: Yes
To apply, visit: https://apptrkr.com/6376768
