Administrative Assistant IV - Project Clean Slate
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Administrative Assistant IV - Project Clean Slate
Salary
$61,490.00 - $82,528.00 Annually
Location
Michigan, MI
Job Type
Certified-Regular Civil Service
Job Number
2025143601104PCSmm
Department
Non Departmental
Division
Project Clean Slate
Opening Date
07/07/2025
Closing Date
7/10/2025 7:59 AM Eastern
Bargaining Unit
9000-Non Union Salary Regular Service General
Description
Benefits
Questions
Description
PROJECT CLEAN SLATE
ADMINISTRATIVE ASSISTANT IV
We are in search of a professional with experience in liaising with courts and law enforcement to update criminal records for clients . Project Clean Slate is an initiative of the City of Detroit which help s residents seek expungement of t heir criminal records?to gain access to better employment , housing, and educational opportunities.?
The Administrative Assistant class is a non-supervisory role that organizes and expedites office
management activities in each major division of the City of Detroit. Administrative Assistants in this class are classified as Administrative Assistants, levels I-IV, with varying degrees of responsibility.
Administrative Assistants in this class lead and perform general office assistant work. The work requires knowledge of the procedures, techniques and practices involved in carrying out the work of an organization within established guidelines, and the skill to use various office equipment including fax machines, photocopiers, scanners, videoconferencing, telephone systems, and the ability to create and edit documents..
Examples of Duties
Responsibilities:
This roles responsible for managing the Project Clean Slate client population with errors on their criminal records that prevent them from moving forward with expungement.
Duties Include:
Attorney support
Communication with clients, court staff, and law enforcement personnel
Retrieving criminal records (also known as ICHAT) and court Registers of Action
Maintaining client scheduling in coordination with the Detroit Police Department
Providing notary services
Prepares standard and custom reports of a financial, personnel, payroll, or department-specific nature.
Greets visitors or callers and handles their inquiries or direct them to the appropriate persons according to their needs.
Sorts, opens, and distributes incoming mail to staff .
Makes copies of correspondence or other printed material .
Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
Requisitions office supplies, repairs on office equipment, and printing services .
Coordinates conferences, meetings, or special events, and arranges travel reservations for office personnel.
Maintains scheduling and event calendars .
Locates and assembles documents for briefings and conferences .
Assists staff by providing information about procedures, practices and policies in division .
Prepares minutes of meetings from notes and/or recordings .
Serves as liaison between management and staff by transmitting information, explaining appropriate work instructions, and following up on assignments.
Sets up, manages, and develops systems for paper or electronic filing systems, records information, updates paperwork, or maintains documents, such as attendance records, correspondence or other material.
Checks and/or compares documents, forms, applications, or other materials for accuracy, completeness, grammar, and format.
Creates, maintains, and enters information into databases .
Writes simple or repetitive, non-technical correspondence such as letters of acknowledgement in accordance with a given format.
Operates electronic mail systems and coordinates the flow of information, internally or with other organizations.
Operates office equipment, such as fax machines, copiers, or phone systems and arranges for repairs when equipment malfunctions.
Uses computers for various applications, such as database management or word processing .
Independently notes and follows up on commitments made at meetings and conferences by staff members.
Develops material for supervisor's use in public speaking engagements .
Maintains information needed for budget purposes .
Performs special projects and other duties as assigned .
Minimum Qualifications
Education
- For all Administrative Assistants, it is a requirement to have completed High School graduation or General Educational Development (GED) certificate.
Experience
- Administrative Assistant IV - at least four (4) years of experience
In addition to the minimum education requirements, the following experience requirements also apply:
- For selection, appointment to an Administrative Assistant level II or higher, in addition to the minimum education requirements, more progressive levels of experience are required based on the following:
Equivalency
- Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.
Preferred Qualifications:
- 2-3 years of experience working with courts and law enforcement to update criminal records, including ICHATs and Criminal History Reports (CHRs).
Supplemental Information
Evaluation Plan
Interview: 70%
Evaluation of Training, Experience & Personal Qualifications: 30%
Total of CBT, Interview and Evaluation T.E.P: 100%
Additional points may be awarded for:
LRD: 12/19/2024
Knowledge, Skil/ls & Abilities:
Customer Advocacy - u/nderstanding customer needs is key to process improvement.
Communication - effective verbal and written communication skills at all levels of the organization; essential for the many roles you may fill, i.e.
Passion - must be self-motivated, have initiative, and have a positive personality.
Change Leadership - demonstrated performance as a change agent in the past; ability to deal well with changes and setbacks.
Program Specialties - specific experience in law related fields is required.
Technical Skills:
Notary
Familiarity with court and law enforcement processes to update criminal records
Advanced knowledge of Smartsheet
PLEASE ATTACH AN UPDATED RESUME AND ANY CERTIFICATIONS
WITH YOUR APPLICATION INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED%
EMPLOYMENT BENEFITS
The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:
HEALTH
INSURANCE
Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.
Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.
PAID TIME OFF
Sick Leave
Vacation
Holidays
OTHER LEAVE BENEFITS
The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,
RETIREMENT BENEFITS
City Employees Retirement System
As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:
