Job Title: Community Health Administrative Assistant
Department: Health
Reports to: Community Health Manager
Salary Level: $19.52 to $27.32 per hour/($40,602 to $56,826 Annually)
Status: Non-Exempt
Level: B24
Opens: July 03, 2025
Closes: July 17, 2025
TO APPLY: Please submit LTBB Application Form, Resume, and Cover Letter by Email to [email protected] or via Fax, Mail, or In Person at our Human Resources office.
LTBB Application Form: https://ltbbodawa-nsn.gov/wp-content/uploads/2021/03/Employment-Application.pdf
HR Contact Info: https://ltbbodawa-nsn.gov/departments/human-resources-department/job-opportunities/
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SUMMARY: The primary focus of this position is providing administrative support for the Community Health Program.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provide excellent customer service to clients and vendors and fellow employees, and represent LTBB Health Department in a professional, positive manner.
- Recognizes and is sensitive to the cultural dimension inherent in working for LTBB of Odawa Indians. Must be culturally competent and/or willing to learn.
- Providing support to Community Health Manager and staff, assisting in daily office needs and managing our program’s general administrative activities. These include but are not limited to:
- Be the first contact with Citizens by answering the phones in a professional and courteous manner.
- Work closely with the Community Health manager to keep projects and tasks on track.
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- Coordinate and arrange meetings (in person and via Zoom), reserve and prepare facilities, record and transcribe minutes of meetings. Send out meeting minutes and task list after each meeting.
- Ensure that timesheets and PARS are completed on time.
- Compose and type routine correspondence. Read and route incoming mail.
- Order and maintain supplies and arrange for equipment.
- Use Abilia and Microix systems to create purchase orders and budget reports.
- Manage program inventory and storage.
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- Create program flyers and other graphics as needed.
- Manage incoming and outgoing mail for Community Health.
- Work collaboratively with other staff and departments to meet grant requirements.
- Participate in conferences, in-services and training to improve and maintain job skills. Must be able to travel as needed within and outside the local service area.
- Assist with purchasing and travel planning for the Community Health program.
- Assist with the planning, implementation and tear down of community health events.
- Assist with Health Department outreach and events as needed.
- Other duties within scope of work as assigned.
EDUCATION AND EXPERIENCE: High school diploma or G.E.D. required. One year of college coursework completed in a health or office administration related field required (24 credits completed successfully) Associate’s degree in a related field preferred. Two years experience in an administrative support role required. A combination of experience and education may be considered.
KNOWLDEGE, SKILLS AND ABILITIES: Must have excellent customer service skills. Must be able to maintain confidentiality. Must be dedicated to a team environment and maintain positive relationships within that team. Must be able to work on many different facets of the job within the same day. Must possess strong computer skills with experience in Microsoft Office Suite. Must be able to function autonomously and contribute to the overall direction and success of the program. Must possess excellent written, verbal, interpersonal communication skills; must possess problem solving and good organizational skills. Experience with some graphic design preferred or a willingness to learn this skill. Must be able to accept constructive feedback. Must be able to work as part of a team in delivery of Health Department goals.
CERTIFICATES, LICENSES, REGISTRATIONS: Must have valid Driver’s license, reliable transportation, and be insurable for duration of employment.
COMMENTS: Indian preference will apply. Individuals must pass a thorough background investigation. Individual must have a positive job history with former employers, including LTBB. Individual must take TB test and get influenza vaccination annually due to working in a health setting. LTBB Health Department is a scent free environment.
ABOUT US: On Sept. 21, 1994, the Little Traverse Bay Bands of Odawa Indians (LTBB) was federally reaffirmed with the signing of Public Law 103-324. The Tribe is governed by a nine-member Tribal Council who serve staggered terms. The LTBB Government presently employs over 200 employees across more than 20 departments, ranging from Healthcare to Natural Resources.
