EXECUTIVE SECRETARY
Position Number: S-3657
Position Summary:
Duties performed are of a complex and varied secretarial/administrative support nature. Supports the Registrar and Associate Registrar with various complex duties that may be broad and varied or narrow but focused with a high level of independence and autonomy.
Required Qualifications:
High school diploma or GED .
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.
Preferred Qualifications:
Knowledge of specific software programs and/or mainframe/systems skills may be desired by the hiring department. (i.e. Excel, Access, SAP ).
Demonstrated ability to design/maintain web pages may be desired
Duties & Responsibilities:
Performs administrative support to Registrar and Associate Registrar
Provides calendaring support for Registrar and Associate Registrar
Maintains and monitors departmental budget of more than $2 million
Prepares invoices, purchase requisitions, and all office business credit card reconciliation
Performs duties associated with being a Notary Public
Maintains Office Website which includes creating content
Maintains University Calendars
Serves as the office liaison for various external supports including, but not limited to work orders/Facilities Management, phone, utilities, and technical support
Interprets University policy and responds to inquiries from students, parents, faculty, University administrators, and outside agencies on the phone and in person
Maintains Registrar’s Office time off Calendar
Compiles, researches, reviews, writes, edits and coordinates documents & databases within the Registrar’s Office
Responsible for the accuracy and maintenance of office procedures, meeting minutes, statistics, reports, etc.
Reviews, recommends, and implements changes for all office procedures and processes
Provides backup support to the Records, Registration, and Scheduling areas as needed
Develops and/or maintains files and reports for the area of responsibility
Complies with provisions of the Family Educational Rights and Privacy Act of 1974 regarding the release of information contained in students’ educational records
Performs administrative support for other administrative staff as needed
Coordinates event planning for office related functions
Orders and monitors supplies, equipment, and inventory
Special projects as assigned by Registrar and Associate Registrar
Other duties as assigned
Supervision Exercised:
None.
Employee Group: Office Professional
Staff Pay Level: 6
Pay Range: $16.00 - $23.87 per hour, estimated starting rate: $16.00 - $19.00
Division: Student Recruitment & Retention
Department: Registrar's Office
Position Status: Regular
Position End Date:
Employment Status: Full-Time
FTE: 1.0
Position Type: 12 month
Weekly Work Schedule: 40 hrs/wk
Location: 1200 S Franklin St, Mt Pleasant, Michigan, 48859
Posting Ends:
Open Until Filled: Yes
About the Department:
The Registrar’s Office is an engaged University partner committed to continuous improvement and dedicated to supporting the CMU community. Our team of professionals works with integrity to provide accurate and effective services aligning with institutional policies and priorities, as well as notable national best practices. Above all else, we strive to contribute to the ultimate success of our students.
Message to Applicants:
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before June 16th, 2025.
To apply, visit https://apptrkr.com/6291927
CMU , an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see “EEO is the Law” posters, please https://www.cmich.edu/docs/default-source/president's-division/ocrie/eeo-is-the-law-poster.pdf?sfvrsn=8ae1a123_10.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com/
