Waséyabek Development Company, LLC (WDC) is a legal entity, created and wholly owned by the Nottawaseppi Huron Band of the Potawatomi (NHBP or Band), a federally recognized Indian Tribe to serve as the holding company through which the Band acquires or invests in non-gaming businesses assets, including commercial real estate, manufacturing and professional services businesses. WDC is committed to fostering the development of a stable, diversified economy for members of the Band which will contribute to their long-term wealth and economic self-sufficiency, while managing risk and creating quality employment opportunities.
Position Summary
The position is tasked with ensuring employees receive accurate and timely pay, overseeing the entire payroll process, and maintaining compliance with relevant laws and regulations. The role demands exceptional attention to detail, financial expertise, and strong organizational capabilities.
The position is based out of the Waséyabek Corporate Office in Grand Rapids, Michigan and is eligible for a hybrid work schedule.
Responsibilities:
• Develop and maintain payroll methodology, calendars, policies, procedures and checklists.
• Administer and process payroll for all business entities under Waseyabek’s management, including the calculation of wages, overtime, and deductions in adherence to all federal, state and local regulatory requirements.
• Monitor completion of employee timesheets for accuracy and on-time submission.
• Ensure the timely and accurate disbursement of payroll payments and proactively resolve pay issues and errors promptly.
• Monitor and validate benefit deduction feeds within the payroll system to ensure accurate configuration and timely processing.
• Regularly update and maintain payroll set-up, validation tables, codes and records.
• Maintain strict confidentiality of employee, payroll, and company information in compliance with data privacy regulations and internal policies.
• Review and manage agency notices and court orders and confirm accurate set-up of jurisdictions, taxes, and garnishments, including relevant stakeholders as needed.
• Ensure payroll practices follow federal, state, and local regulations and stay abreast of trends, pending regulatory changes, and best practices.
• Monitor and verify the accuracy of tax filings and compliance reports generated by the payroll system, ensuring timely submissions and proper recordkeeping in accordance with regulatory requirements.
• Act as the primary point of contact with the payroll vendor, proactively maintaining and continuously improving the payroll system and ensuring timely closure of vendor tickets.
• Help develop and manage the payroll integration of newly acquired businesses.
• Train payroll team members on payroll methodology, processes, procedures and systems.
• Act as the escalation point for payroll issues across all subsidiaries, helping to troubleshoot and resolve issues.
• Coordinate and supply payroll related information requested by external auditors to complete the annual audit for WDC and subsidiary companies.
Minimum Qualifications, Knowledge, Skills, and Abilities:
• Bachelor’s Degree in Business Administration, Accounting, or Finance.
• A Certified Payroll Professional (CPP) certification.
• A minimum of five years of experience in payroll, including multi-site payroll administration.
• Prior experience working with ADP Workforce Now or a comparable payroll system.
• Prior experience working with Deltek Costpoint or a comparable time keeping system.
• Advanced reporting and data analytical skills.
• Advanced customer service skills with a proven track record responding to employee inquiries in a timely and respectful manner.
• Prior experience managing complex projects and/or system implementations involving diverse stakeholders at all career levels.
• Steward the organizational culture with a focus on teamwork and commitment to service amidst a diverse colleague and customer base.
• Ability to quickly adapt focus, adjust schedule and problem-solve to meet evolving work demands and needs of supervisor and other stakeholders.
• Highly resourceful team-player, with the ability to also work independently and balance multiple competing priorities and tasks.
• Ability to pass a background investigation, including drug screen.
Preferred Qualifications, Knowledge, Skills, and Abilities:
• Prior knowledge or experience working with a Native American Tribe.
• Prior experience setting up and/or working in a payroll service center.
• Prior knowledge or experience with managing complex payroll scenarios, such as international assignments, expatriate payroll, and cross-border payments.
• Prior experience working in the government contracting industry
Travel Requirements:
Some travel may be required, up to 10% of the time. The travel may be local or national and may be by car, rail, or air.
Disclaimer:
This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.
Native American & Veteran Hiring Preferences will be applied in accordance with Waséyabek Development Company policy. We are committed to making merit-based hiring decisions. We are proud to be an Equal Opportunity Employer making decisions without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, age, disability, genetic information, citizenship, marital status, height or weight, veteran status, or any other legally protected category.
