There is a vacancy in the Bay County Buildings & Grounds Division.
JOB TITLE: FULL-TIME TYPIST CLERK III
RATE OF PAY: $16.37 per hour entry, progressing to $19.34 per hour after 2 years (TU06)
APPLICATION PROCEDURE: Make application at www.baycountymi.gov
POSTING END DATE: June 24, 2025
This is a full-time position with benefits as provided in the USW full-time labor agreement, although union membership is voluntary.
Benefits include, but not limited to:
HEALTH, DENTAL & VISION INSURANCE
LIFE INSURANCE
PAID VACATION DAYS
PAID HOLIDAYS (14)
PAID SICK DAYS
PAID PERSONAL DAYS
PAID PARENTAL LEAVE
PAID BEREAVEMENT
PENSION WITH 4% EMPLOYER CONTRIBUTION
FLEX SPEND ACCOUNT
*Bay County is a qualifying employer for Public Service Loan Forgiveness (PSLF)
GENERAL SUMMARY: Performs routine and semi-complex clerical tasks requiring understanding of the division’s clerical activities, and some exercise of judgment. Processes accounts payable, purchase orders and other MUNIS activities. Operates mailroom and processes mail for County operations. Activities are usually under general supervision with close supervision on new assignments.
ESSENTIAL FUNCTIONS:
1. May serve as receptionist, receiving walk-in visitors and telephone calls. Performs appropriate clerical functions for the division.
2. Processes accounts payable through the financial software, collates invoices, receipts and packing slips for payment. Creates and secures purchase orders, requisitions and other functions in the financial software system. Balances petty cash when necessary.
3. Receives and inputs work orders through the work order software.
4. Main operator of the mail room for county-wide service. Processes mail through the mail machine. Ensures accurate postage. Sorts incoming mail and interoffice mail. Maintains inventory of mail machine supplies. Performs light, routine preventative maintenance on the machine. Ensures maintenance agreements are paid and up-to-date. Calls for service when needed.
5. Runs budget reports for the division. Retrieve line item balance information, receive and retain records on budget adjustments processed through the finance department. Research cost data upon request of supervisor.
6. Completes payroll for all Buildings & Grounds employees including Parks & Rec., seasonal and Pinconning Park.
7. Prepares summary status reports from departmental records, totaling information such as employee time and attendance.
8. Keeps accurate records and completes time sheet of Community Service Workers, forwarding to appropriate person.
9. Orders uniforms and office supplies for division employees.
10. Prepares quarterly reports and year-end reports.
11. Carry out special projects using spreadsheets, research accounting errors, gather budget data and complete research data upon request of supervisor.
12. Places information on the county website for the division.
13. Consistent and punctual attendance is considered an essential function of this position.
14. All other duties as assigned.
The above statements are intended to describe the general nature of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
QUALIFICATIONS: High school graduate. Six to twelve months of related clerical work experience required. Typing level will be 60 WPM (corrected with no more than five errors). Ability to deal courteously with others. Must be computer literate. Must have strong organizational skills. Experience with work order and financial software preferred. Applicants may be required to take written or other examinations.
Physical: This position involves sitting most of the time and/or being mobile or standing for brief periods of time. Additional requirements include the ability to move objects according to the following weight & frequency: generally up to 20 pounds of force from zero to one third of the time.
AN EQUAL OPPORTUNITY EMPLOYER
“Bay County is an equal opportunity employer. It is the policy of Bay County and its departments to pursue equal employment opportunity regardless of height, weight, political or religious affiliations, race, color, sex, disability, familial status, sexual orientation, gender identity, national origin, or other protected classification set forth by law in our relationship with applicants for employment, employees of the department, and the public.”
F.L.S.A.: Non-Exempt
