Job Summary
The Senior Fleet Regulatory Specialist is responsible for leading the internal management of vehicle and trailer licensing, registration, and tax filings, including IFTA and state-specific requirements. The responsibilities include overseeing the preparation and filing of quarterly IFTA tax returns, managing monthly and quarterly state tax filings, coordinating the registration and renewal of vehicle and trailer licenses, maintaining compliance with state and federal regulations, generating reports on tax liabilities and compliance metrics, and serving as the primary point of contact for state tax agencies and internal departments. The candidate will also identify and implement improvements in data collection, filing accuracy, and workflow efficiency, and prepare for and support audits as needed.
Principle Duties and Responsibilities
IFTA Management: Oversee the preparation and filing of quarterly IFTA tax returns. Ensure accurate collection and reporting of mileage and fuel data across all fleet units
State Tax Filings: Manage monthly and quarterly filings for New Mexico Weight Distance Tax, Kentucky KYU permits, Oregon Weight-Mile Tax, and New York Highway Use Tax
Licensing & Registration: Coordinate the registration and renewal of vehicle and trailer licenses across all operating states. Maintain compliance with state and federal regulations
Compliance Monitoring: Maintain a tax calendar and ensure all filings and payments are submitted on time. Monitor regulatory changes and ensure ongoing compliance
Internal Reporting: Generate reports on tax liabilities, filing status, and compliance metrics. Provide insights to leadership on cost-saving opportunities and risk mitigation
Process Optimization: Identify and implement improvements in data collection, filing accuracy, and workflow efficiency. Recommend technology solutions to streamline operations
Vendor & Agency Communication: Serve as the primary point of contact for state tax agencies and internal departments regarding vehicle tax and compliance matters
Documentation & Audit Readiness: Maintain organized records of all filings, payments, and correspondence. Prepare for and support audits as needed
Qualifications
Bachelor's degree in Accounting, Business, Logistics, or a related field
Minimum of 3-5 years of experience in fleet regulatory compliance, tax filing, or transportation operations
Experience with IFTA and state-specific vehicle tax filings is required
Proficiency in Microsoft Excel and fleet management systems
Strong organizational and time management skills
The Company is an Equal Opportunity Employer.
Universal Forest Products and its subsidiaries and affiliates are equal opportunity employers. All qualified candidates will receive consideration without regard to race, color, religion, sex or national origin.
