Job Title: Onboarding Coordinator
Job Description
As an Onboarding Coordinator, you will provide general HR assistance to contractors throughout their onboarding experience. Success in this role requires strong customer service skills, professionalism, teamwork, and a passion for contributing to the bigger picture. Effective time management, attention to detail, critical thinking, and problem-solving abilities are essential.
Responsibilities
Create an exceptional onboarding experience for contractors.
Facilitate the onboarding process, including communication with contractors and completion of all onboarding requirements.
Provide regular and real-time updates on onboarding status to customers and coordinate start details.
Maintain employee files throughout the onboarding process.
Assist with data entry required for new start setup.
Partner with Internal HR for 401k and Benefits management.
Manage new starts tracker and VMS tool maintenance.
Enter and manage background and drug testing processes for contractors, partnering with Internal HR for any adjudication required.
Conduct I-9 Employment verification.
Audit all new hire paperwork and documentation in VMS and internal technology systems.
Ensure compliance with federal, state, and local employment laws.
Visit client sites to complete onboarding materials when applicable.
Ensure a smooth handoff of contractor relationships to Employee Relationship Specialists.
Essential Skills
Strong customer service and people skills.
Beginner -level Excel experience (no pivot tables or formulas).
Strong organizational skills.
Proficiency in MS Office Suite.
Ability to work effectively as part of a team.
Ability to work fully remotely.
Additional Skills & Qualifications
Recent experience with onboarding candidates, new hire paperwork, and handling I-9s is preferred.
Experience with systems such as Service Hub, E-Recruit, Beeline (VMS), I-9 Advantage, and E-Staff is a plus.
Pay and Benefits
The pay range for this position is $19.00 - $19.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on May 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.
