Job Title: Event Planner
Job Description
The Event Planner will play a crucial role in supporting the cultural activities within the Research and Development (R&D) department. This position involves providing logistical support for internal and VIP events, developing and supporting internal communications, assisting with annual plan project management, and performing flexible duties as assigned by the supervisor.
Responsibilities
Collaborate with the Event Project Manager to ensure the smooth execution of cultural activities and events within the R&D department.
Coordinate with vendors to secure necessary services and supplies for events.
Provide site support, including venue setup and breakdown, ensuring all logistical aspects are managed efficiently.
Assist in organizing and managing the event day team to ensure seamless event execution.
Develop and distribute R&D-wide emails to keep the department informed about upcoming events and activities.
Create and manage a weekly newsletter to highlight key updates, achievements, and upcoming events.
Support the development of event communications, including invitations, promotional materials, and post-event summaries.
Track the status of various projects within the annual plan, ensuring timely completion and reporting.
Assist in coordinating communications related to the annual plan, including updates and progress reports.
Provide support for town hall meetings and expos, including logistical arrangements and communication efforts.
Perform additional tasks and responsibilities as needed, based on the evolving needs of the department and supervisor's directives.
Essential Skills
2+ years of recent event planning experience.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Teams, and SharePoint).
Ability to work in a team environment and collaborate with parties across the company.
Strong verbal, written, and visual communication skills.
Self-motivated, self-starter, problem solver.
Additional Skills & Qualifications
Bachelor's degree in Business, Communications, or a related field, preferred.
Strong analysis and project management skills.
Previous executive support and communications experience, a plus.
Pay and Benefits
The pay range for this position is $23.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Ann Arbor,MI.
Application Deadline
This position is anticipated to close on May 20, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.
