Job Summary:
The Junior Buyer is responsible for utilizing their educational background and technical skills, following Standard Operating Procedures (SOP's), to assist the department with managing the Procurement Department's Inbox, fulfilling request tickets via BDO Service Now, placing orders with suppliers, expediting orders, managing requisitions, negotiating quotes, track savings, coding invoices, purchasing card (P-card) expense reports, and other tasks as assigned. The Junior Buyer will act in the best interest of BDO to reduce firm expenses and operational costs and provide excellent customer service to internal stakeholders.
Job Duties:
Manages the Procurement Inbox
Reads shared department emails daily and decides who needs to respond
Acts independently and answers questions on emails and takes appropriate action
Sorts emails into the appropriate folders in Outlook
Places Orders
Issues purchase orders with suppliers for categories as needed
Manages requisitions in PeopleSoft (PS) eProcurement ERP system as needed
Manages Procurement Service Now requests as needed
Obtains quotes, tracks savings
Negotiates terms/pricing
Sets up new suppliers working closely with Accounts Payable
Expedites Orders
Contacts suppliers as needed to track and expedite orders
Determines appropriate shipping method to meet internal customer needs
Assists with Contract Administration
Under the guidance of Sr. Buyers or the Procurement Manager, issues non-disclosure agreements (NDAs) and other contract templates to suppliers. Works closely with buyers and/or manager, and legal counsel to finalize redlines per procurement SOP's
Saves fully executed contracts into shared folder and/or upload into the PS contract management tool
Contract Management
Assists buyers with contract administration as needed
Assists buyers with the issuance and management of RFPs/RFIs/RFQs
Assists buyers with contract compliance matters
Reviews Invoices
Obtains and codes consolidated invoices from national contracts
Reviews/audits invoice pricing
Assists with PeopleSoft match exceptions
Assists buyers in reviewing invoices and consolidated billing for compliance with contracts
Works closely with Internal Stakeholders, Vendors, and Accounts Payable to resolve billing discrepancies
Sourcing and Supplier Management
Assists buyers with the management of key suppliers
Assists buyers with scorecard and annual business reviews
Meets with vendors and internal stakeholders as needed
Tracks Savings/Procurement Reporting
Tracks savings in procurement shared files
Updates PS eProcurement training documents as needed
Helps buyers with reporting metrics, dashboards and charts
Other
Provides daily support to Firm internal customers on procurement matters
Helps buyers to manage software maintenance renewals and work closely with IT staff and vendors as appropriate
Places and reconciles orders using a P-card, assist buyers with reconciliation of their P-cards, in accordance with policies and procedures
Works closely with Senior Buyer and Procurement Manager on projects that may involve RFPs, supplier negotiations, supplier meetings, Peoplesoft, etc.
Other duties as required
Supervisory Responsibilities:
N/A
Qualifications, Knowledge, Skills and Abilities:
Education:
Bachelors degree in Business Administration, Supply Chain Management or another related field or two (2) or more years of work experience in a purchasing/procurement role, required
Experience:
Two (2) or more years working in a purchasing/procurement role, required without a degree
Exposure to purchasing functions through internships or previous employment, preferred
License(s)/Certification(s):
N/A
Software:
Proficient in Microsoft Office Suite, specifically Word & Excel, required
PeopleSoft Financials or similar software experience, preferred
Prior experience with online ordering and data management systems, preferred
Language(s):
N/A
Other Knowledge, Skills & Abilities:
Strong written and verbal communication skills
Ability to think strategically
Capable of working and communicating effectively
Able to work in a deadline-driven environment with an attention to detail
Excellent computer skills and the aptitude to learn new software applications
Ability to follow instructions
Ability to work effectively in a team setting or independently
Positive attitude and willingness to learn
Strong interest in supply chain
All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, national origin, disability, protected veteran status, or any other classification protected by law.
