A cover letter is required for consideration for this position and should be attached as the first page of your resume. The letter should address your:
- Specific interest in this position, and;
- Skills and experience which directly relate to this position
Note: In order for the career portal system to accept the cover letter, please include this as the first page of your resume document, so that you are submitting only ONE combined document. This combined document will be reviewed to assess how you meet the stated qualifications, including your written communication skills.
The School of Kinesiology invites well-qualified applicants for an Administrative Assistant Intermediate position. In this role, your primary function is to support the school's sport management (SM) program faculty, the Program Chair, and the Program Administrator with the daily administration of activities. You will be responsible for delivering a high level of service to all employee, student, and visiting populations. Review the full description here.
(EF) = Essential Function
Purchasing (25%) (EF)
- Purchase office, instructional, and research lab supplies for SM through Marketsite by creating purchase orders through MPathways and as needed on a University PCard. Ensure all orders meet grant requirements, are done within University guidelines, and meet all the proper approvals within the School of Kinesiology and the University
Travel reimbursements/Emburse Enterprise (20%) (EF)
- Prepare travel reimbursements for individuals related to the SM program who are not in the Emburse Enterprise system (students without a university position and guests)
- Submit expenses on PCard through Emburse Enterprise as needed
Guest travel arrangements/events (15%) (EF)
- Assist SM faculty with coordinating workshops, guest speakers, catering orders, and room scheduling, with input from the school's Manager of Events and Alumni Engagement
- Assist with travel arrangements (airfare, taxis, lodging) for SM guests, which may include faculty candidates
Support SM Program Chair and SM Program Administrator (15%)
- Schedule meetings as requested, including group meetings (SMAB and MSBC)
- Call for agenda items and collect materials for monthly SM Program meetings/SM Faculty meeting items
Faculty instructional support (5%) (EF)
- Assist with the organization of course materials for SM faculty (e.g. make copies for exams and provide copy/scanning assistance)
Room scheduling and maintenance for designated office area (10%)
- Distribute mail and packages to designated area (EF)
- Maintain office supplies, copier(s) and other business equipment in designated area (EF)
Other (10%)
- Attend monthly meetings administrative meetings and assist as assigned (EF)
- Provide backup coverage to other school administrative assistants as needed (EF)
- 2+ years of related administrative support experience
- Bachelor's degree and/or equivalent combination of education and experience
- High level of proficiency with technology and software (Word, Excel, PowerPoint, Access, Google Workspace, Adobe Acrobat, Zoom)
- Proven success with contributing to a positive workplace culture, and ability to consistently demonstrate our school's core values.
- Experience with University of Michigan (U-M) financial policies, procedures and systems but not limited to M-Pathways, or ability to learn related systems quickly
- 1+ years of experience with the Emburse Enterprise reporting system and purchasing at U-M, or ability to quickly learn related systems
- Experience in an academic environment
The general salary range for this position is $47,000 - $53,000. An offer may be extended outside of this range based on equity, experience, knowledge, and skills for the position. You are encouraged to discuss salary questions to honor understanding and transparency throughout the recruiting process. Benefits are included with this position.
In-Person Work Schedule: Monday through Friday, 8:00am-4:30pm; there will be program meetings that will require earlier arrivals (as early as 7:00am) and later departures (as late as 5:30pm). This is a full-time position with work taking place on-site at the School of Kinesiology, 830 N. University, Ann Arbor, MI.
