Job Details

Description

Essential Functions

1. Answers frequently asked questions from applicants and employees relative to standard policies, hiring processes, etc., refers more complex questions to appropriate personnel.
2. Post job vacancies in accordance with the job hiring process, screening applicants and managing the online applicant tracking system. Works closely with the Human Resources Generalist – Employment Specialist in the hiring and on-boarding process as well as developing  recruiting strategies for hiring departments.
3. Creates and maintains personnel, grievance and other confidential files and databases.
4. Participates in recruiting activities including but not limited to advertising, job fairs, candidate development activities, and assisting with recruitment strategies for hiring departments.
5. Prepares reports such as but not limited to: employment statistical data, union seniority, union membership, union grievances, and sick leave donations.
6. Processes mail, prepares correspondence of all types, processes time cards, tracks department FMLA and LWOP usage, coordinates department work orders, and orders department supplies.
7. Assists applicants in navigating the on-line application process.
8. Assists with gathering information needed to complete a variety of information requests, including FOIA requests.
9. Coordinates the County-wide United Way campaign, MERS Delegate elections, deferred compensation vendor visits, annual Service Award Program and serves as the Treasurer for the Cultural Diversity, Equity and Inclusion Committee.
10. Performs periodic audits of human resources files and records to ensure that all required documents are collected and filed appropriately.
11. Facilitates the delivery of training by reserving training rooms, scheduling training times and performing other related tasks.
12. Assists departmental hiring managers with the NEOGOV hiring process.
13. Assists departmental hiring managers by scheduling candidate interviews when requested.
14. Checks candidate’s references and credentials, verifying experience and performing background checks (e.g., driving history, criminal history, etc.).
15. Coordinates the new hire on-boarding process, schedules pre-employment medical testing, and schedules orientation, working with newly hired employees to ensure that all needed paperwork and background checks are completed in a timely manner.
16. Works with the Human Resources Analyst to ensure that the department website and HRIS content is current and up-to-date with job descriptions, vacancy postings, and other employment related materials.
17. Processes new hire reporting and other reports as requested.
18. Files documents and performs periodic audits of human resources files and records to ensure that all required documents are collected and filed appropriately.
19. Maintains the integrity and confidentiality of human resource related information, files and records.

• Performs other duties as assigned.
• Must adhere to departmental standards in regard to confidentiality and other privacy issues.

Employment Qualifications

Education and Experience: Associate’s degree in Human Resources, Business Administration or related field and two (2) years of administrative support experience dealing with personnel administration, human resources, and labor relations or a closely related industry.

OR

High School diploma and a minimum of five (5) years of administrative support experience dealing with personnel administration, human resources and labor relations or a closely related industry.

Extensive knowledge of Microsoft Office products and HRIS software is preferred.
    
Other Requirements:

Demonstrates effective communication skills by engaging, interacting and working with individuals from various cultural and socioeconomic backgrounds, disability status’, ages, LGBTQIA+ status’ and genders to ensure clarity and understanding in all interactions. 

(The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria).

Requirements and Working Conditions

Working Conditions:

• This position works in an indoor environment. There is no planned exposure to prominent lights, noises, odors, temperatures or weather conditions.    

• This position requires the ability to sit, stand, walk, climb, balance, twist, bend, and stoop/crouch, squat, kneel, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.
• This position’s physical requirements require periodic stamina in standing, walking, climbing, balancing, stooping/crouching, squatting, kneeling, lifting, carrying, and pinching.