EXECUTIVE SECRETARY
Position Number: S-3537
Position Summary:
Duties performed are of a complex and varied secretarial/administrative support nature supporting the Office of Graduate Studies and the Office of Laboratory & Field Safety. This is the most senior level secretarial job, and while it incorporates elements of other levels, it has a majority of effort associated with more complex secretarial support services or program-related activities, including handling substantive secretarial/administrative details and duties for a supervisor. The level of independence at this level has a high degree of autonomy/responsibility for complex duties that may be broad and varied or narrow but focused.
Required Qualifications:
High school diploma or GED .
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the position with or without reasonable accommodation.
Preferred Qualifications:
Experience with SAP , Excel and Access.
Demonstrated ability to design/maintain web pages.
Duties & Responsibilities:
Responsible for web site content maintenance.
Responsible for maestro announcements and maintaining global and departmental lists.
Responsible for email and phone communication for the OLFS and OGS main email and office phone numbers.
Administrative oversight and troubleshooting for lab safety training program in SAP SuccessFactors.
Administrative oversight and troubleshooting for the lab coat program.
Assists in administering the Occupational Health Program for both animal workers and biosafety level 2 & 3 workers.
Provides Blackboard technical assistance for GA Training.
Creates and distributes annual radiation exposure reports to radiation workers.
Responsible for recordkeeping (ImageNow, SAP , Data Warehouse; Share drive records; Access databases: grad faculty status, lab registrations/door signage, training records; Lab coat registrations: Excel spreadsheets, radiation dosimeter registrations, chemical inventories.
Assists with OGS Forms: prospectus, grad faculty status, extension of time, leave of absence, academic load policy exceptions, credit by exam, recomputation of GPA , requests to take 600-level for undergraduate credit).
Coordinates outlook calendars for OLFS and OGS staff.
Sets up meetings (safety meetings, Graduate Committee, SRCEE , Graduate Coordinators Breakfast, staff meetings, etc.), which includes coordinating room reservations, room setup, scheduling attendees, etc.).
Takes minutes (Lab Safety Committee, Radiation Safety Committee, Laser Safety Committee, others as assigned).
Assists with thesis/dissertation review.
Assists with review and enforcement of academic probation for on and off campus graduate students.
Orders/tracks supplies.
Oversees student work.
Other duties as assigned.
Supervision Exercised:
None.
Employee Group: Office Professional
Staff Pay Level: 6
Pay Range: $16.00 -$23.87 per hour; estimated starting range $16.00 - $19.00
Division:
Department: Research & Graduate Studies
Position Status: Regular
Position End Date:
Employment Status: Full-Time
FTE: 1.0
Position Type: 12 month
Weekly Work Schedule: M-F 8-5
Location: 1200 S Franklin St, Mt Pleasant, Michigan, 48859
Posting Ends: 03/05/2025
Open Until Filled: No
About the Department:
About CMU:
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards:
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the https://www.cmich.edu/docs/default-source/president's-division/president's-office/leadershipstandards_posterb36018d4-e03b-4687-b885-e28376513297.pdf?sfvrsn=eb2e2255_3 before applying for this position.
Message to Applicants:
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
To apply, visit https://apptrkr.com/6019880
