1st shift Monday-Friday 8 am-5 pm
Wage: $23.78 an hour exempt Annual Salary $49,462.40
Eligible Employer for Public Student Loan Forgiveness as a non-profit.
Position Summary:
Under the supervision of the Dean of Students, this position is responsible for the maintenance and integrity of the academic and student information and the information system utilized to accomplish these tasks. The Registrar will meet academic and professional qualifications, demonstrate dedication to academic excellence and student-centered education, and will support the mission and vision of the Saginaw Chippewa Tribal College.
Essential Duties and Responsibilities:
- Perform duties of EMPOWER champion, or similar role with other systems (responsible for various updates and acts as a liaison between SCTC and ComSpec for various trainings and concerns.
- Coordinate activities related to the establishment and maintenance of student records utilizing EMPOWER Student Information System; review records to ensure completeness, accuracy, and adherence to college
- Oversees transfer credit evaluations with academic officials.
- Ensure the conformity of record release procedures to registration policies and legal requirements governing the confidentiality of student
- Ensure the integrity, maintenance, and security of all students' academic
- Compile information for reports and surveys; prepare reports and surveys reflective of student enrollment and Registrar's Office activities for utilization by college administrators and outside
- Produces academic transcripts and disseminates as appropriate.
- Assist in the establishment and implementation of Registrar's Office policies; ensure compliance with established practices, and keep support staff informed of current changes and standards.
- Interpret registration policies for students, faculty, and
- Assist in scheduling of courses and coordination of classroom
- Oversees registration and course enrollment.
- Development of graduation list each academic year.
- Certifies student enrollment status for completion of degrees.
- Oversee the process of preparing diplomas for graduates.
- Oversee the organization of student related commencement service details.
- Coordinate with the Dean of Research and Dean of Students to provide information for institutional planning and reports.
- Prepare and/or assist with the development and submission of educational reports such as but not limited to: American Indian Higher Education Consortium, Bureau of Indian Education, IPEDS, Higher Learning Commission, Department of Education, and American Indian Measures of
- Provide excellent customer and student service for all internal and external customers of the operations at all times. Provide solutions for customer and student concerns and continually focus on customer and student service as our top
- Maintain strict confidentiality and present a positive, professional demeanor and image at all
- The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.
Contacts/Purpose of Contacts:
- Contact is tribal college administration, faculty, and staff to ensure a quality and effective program.
- Considerable contact is with college students to provide academic-related
- Some external contact with associates of the college is
Minimum Qualifications:
- Bachelor's degree in Administration, Educational Administration, or related
- Demonstrated understanding of the application of technology to deliver admissions, records and registration
- Two years’ work experience in registration, admissions and
- Must be able to pass background check to meet the employment eligibility requirements as they pertain to the
Desired Qualifications:
- Member of American Association of Certified Registrars and Admissions Certification preferred.
License, Certification, or Special Requirements:
- Tribal preference and Native American preference shall apply to all
Knowledge. Skills, and Abilities:
- Knowledge of Microsoft Word, Excel, and PowerPoint; ability to learn other computer applications as
- Knowledge of applicable federal, state, county and local laws, regulations, and
- Knowledge of student registration, academic, and residency
- Knowledge of planning and scheduling
- Database management
- Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and
- Strong organizational and management
- Impeccable record-keeping
- Ability to analyze course prerequisites, certification, and/or curriculum/graduation
- Ability to make solid decisions and exercise independent
- Ability to foster a cooperative work
- Ability to establish and maintain good working relationships with the individuals of varying social and cultural
Physical Demands:
- Frequently sits for period of
- Stand, walk, bend, stoop, and squat.
- Frequent use of hands, wrists, fingers associated with computer
- Use hands for dexterity of motion, repetitive movement of both
- Have normal auditory, visual acuity, and verbal communications
- The employee must occasionally lift and carry up to 25
Work Environment:
- In an academic institution and normal office with moderate noise
- Tight time constraints and multiple demands are
- Evening and/or weekend work may be required. Extended hours and irregular shifts may be required.
- Travel is required.
