Job Title: Administrative Assistant
Reports to: President/CEO
Job Location: Saginaw County Chamber of Commerce, 515 N. Washington Avenue, 3rd Floor
Working Hours: Afternoons – Noon to 4:00 p.m. or 12:30 to 4:30 p.m.
Job Description
Provide administrative and event support to Chamber staff and respond to inquiries from Chamber members and the public.
Knowledge and Skills Requirements
- Use of office equipment (i.e.: copy machines, printers, calculator, phones) (Training provided)
- Knowledge of Microsoft Word, Excel, Outlook, web browsers
- Knowledge or ability to learn membership database software (Training provided)
- General knowledge of Saginaw County and the Great Lakes Bay Region
- Ability to work independently with minimal supervision
- Ability to work in a team setting
- Strong organizational, time management and project management skills, with the ability to prioritize
- Must provide an outstanding, positive example of customer service, leadership and professionalism to Chamber members, staff, volunteers, and general public
- Ability to travel independently to and from events
- Ability to attend occasional early morning, evening and weekend meetings and events
Duties Include
- Membership database management (including entering sponsorship sales and creating invoices, and entering new members)
- Create and mail new member packets
- Mailing dues invoices
- Mail membership certificates and window clings when member dues are paid
- Bank deposits
- Board of Directors management
- Answering phones
- Greeting guests
- Assistance with event registration, research, coordination with scheduling, and sponsor contact
- Meeting and event set-up and breakdown assistance
- Food ordering and pickup for events and meetings
- Member support
- Order office supplies
- Create weekly staff agenda
- Proof reading
- Public calendar management
- Kitchen maintenance
- Any assistance where necessary
Key Responsibilities
Membership & Administrative Support
- Maintain the membership database, including entering sponsorship sales, creating invoices, and adding new members
- Prepare and mail new member packets, dues invoices, and membership certificates
- Process bank deposits
- Assist with Board of Directors management
Office & Event Coordination
- Answer phone calls and welcome guests
- Assist with event registration, research, scheduling coordination, and sponsor outreach
- Support with meeting and event setup and breakdown
- Coordinate food orders and pickup for meetings and events
- Order office supplies and maintain the public calendar
General Office Duties
- Create and distribute the weekly staff agenda
- Proofread documents
- Ensure kitchen maintenance and cleanliness
- Provide general member support
- Assist wherever necessary
About Us
The Saginaw County Chamber of Commerce is a business membership-based organization committed to leading on behalf of businesses. We communicate, connect, and influence to foster a thriving economy in Saginaw County and beyond.
