CLASSIFICATION TITLE:
Position Control Assistant
SALARY:
$43,712.50 - $56,538.46
DEPARTMENT:
Human Resources
Opening Date:
02/07/2025
Closing Date:
02/24/2025 12:00 a.m.
FLSA STATUS - Non-exempt - overtime pursuant to Human Resources policy
EMPLOYMENT STATUS - Just cause subject to probationary period
GENERAL SUMMARY
Under direction, this position performs position control and wage administration tasks of a confidential nature for Human Resources and Labor Relations (HRLR). Organizes, updates, monitors, evaluates and reconciles the position control system. Processes and audits all pay changes. Accurately audits, updates, and maintains HRLR records and produces reports as assigned. Calculates and inputs data. Troubleshoots and analyzes discrepancies as needed, exercising critical thinking and independent judgment. Provides administrative support as assigned.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Performs complex position control and wage administration duties which requires a thorough understanding of human resources operations and a high degree of accuracy, critical thinking and independent judgment.
Monitors, balances, reconciles, and maintains position control, wage data and related records.
Processes, updates, monitors, evaluates and reconciles all pay changes in multiple Human Resource Information Systems (HRIS).
Reviews, audits and manages the administration of the wage increment process.
Updates, audits and maintains HRLR records and ensures accuracy for administrative decision making.
Ensures records are maintained in an accurate and timely manner.
Processes, calculates, reviews and inputs data related to budgeted County positions and employees.
Works closely with the Macomb County Finance Department to verify positions are budgeted and authorized; creates and adjusts positions as needed.
Processes and adjusts education allowance payments as appropriate.
Communicates with department heads, managers and supervisors to implement costing allocations and supervisory organizational hierarchies within the HRIS system.
Analyzes and troubleshoots hiring and onboarding process issues and works closely with the recruiting team to ensure a timely resolution.
Researches and responds to inquiries by HRLR staff, county departments and county employees; provides administrative support as necessary.
Analyzes, troubleshoots, and resolves discrepancies as needed in time tracking, payroll and position control business processes.
Compiles and prepares confidential reports, exhibits, proposals and information for labor negotiations and grievance and arbitration hearings.
Assists others in determining needs and explaining HRLR policies and procedures; initiates necessary action to assist administratively.
Performs related duties as assigned.
QUALIFICATIONS
Required Education and Experience
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High school diploma or GED equivalent
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A minimum of two (2) years of human resources or payroll experience
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Two (2) years of data analysis experience, including auditing, validating information, interpreting and/or analyzing data and reports
Preferred Education and Experience
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Associate’s degree from an accredited college or university in Business, Accounting or a related field
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Three (3) years of experience managing and manipulating data within computer systems and related software applications, including Workday and Microsoft Excel
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Three (3) years of experience monitoring and auditing salary administration tasks
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
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Human Resources policies, procedures and processes
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HIPAA and other laws and policies regarding confidentiality
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HRIS Systems and speciality computer systems, including Workday, Precision and Onbase
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Microsoft Office and Google products, such as Googledocs and Googlesheets
Skill in:
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Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
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Auditing data and troubleshooting issues
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Exercising independent judgment and initiative in analyzing problems and making recommendations
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Organization and time management
Ability to:
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Make decisions in accordance with established policies and procedures
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Make complex mathematical calculations
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Speak and present information in a clear, concise manner
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Perform a moderate level of administrative related duties with a high degree of accuracy
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Work in an environment which embraces the county’s Dignity Campaign
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Effectively speak, write and understand the English language
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Effectively speak, write and understand a language other than English is preferred
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Understand and carry out oral and/or written instructions
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Accurately organize and maintain paper documents and electronic files
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Maintain the confidentiality of information and professional boundaries
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Work independently
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Conduct oneself with tact and courtesy
WORK ENVIRONMENT/CONDITIONS
The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
Work Environment
Office or similar indoor environment: F/C
Outdoor environment: N/S
Street environment (near moving traffic): N/S
Construction site: N/S
Confined space: N/S
Exposures
Individuals who are hostile or irate: O
Individuals with known violent backgrounds: N/S
Extreme cold (below 32 degrees): N/S
Extreme heat (above 100 degrees): N/S
Communicable diseases: N/S
Moving mechanical parts: N/S
Fumes or airborne particles: N/S
Toxic or caustic chemicals, substances, or waste: N/S
Loud noises (85+ decibels): N/S
Blood Borne Pathogens: N/S
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
Demand:
Balancing on even or uneven surfaces/ground: N/S
Bending (forward or backward bending at the waist): F/C
Climbing up or down stairs, ladders, scaffolding and platforms: N/S
Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S
Digging: N/S
Driving on sealed and unsealed roads: N/S
Grasping, gripping, holding, clasping with fingers or hands: O
Kneeling to work at low levels: N/S
Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C
Lift/Carry/Move objects from one level/position to another up to 10 pounds: O
Push/Pull objects away from or towards the body: O
Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): O
Sitting in a seated position during the task performance: F/C
Standing in an upright position without movement: F/C
Walking considerable distances in the facility on multiple surfaces: F/C
Running considerable distances in the facility on multiple surfaces: N/S
GENERAL REQUIREMENTS AND DISCLAIMERS
Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.
