ADMINISTRATIVE SECRETARY
Position Number: S-3515
Position Summary:
Duties performed are of a senior secretarial nature. This is the second most senior level secretarial job, and while it incorporates elements of other levels, it has a majority of effort associated with specialized secretarial support services or program-related activities. It may include performing lead duties over other office professional employees and office student workers. Coordinates student test administration. Duties may include maintaining a set of budgetary or financial records; developing and composing correspondence, memos, and forms for work area with a primary focus on internal communications/office maintenance. Other key aspects of work at this level include a high degree of independence and latitude to prioritize work assignments.
Required Qualifications:
High school diploma or GED .
Three years of qualifying experience or a combination of education and experience that equates to three years.
Experience with Microsoft Word.
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the position with or without reasonable accommodation.
Duties & Responsibilities:
Performs and coordinates specialized secretarial duties in support of work unit; develops, prepares and/or composes responses, memos, and correspondence related to specialized clerical functions.
Maintains budgetary records by initiating vendor contracts, performing bookkeeping related duties such as paying invoices, processing payroll, reconciling, monitoring, and tracking expenditures, preparing budget statements, and making recommendations regarding projected budget for department.
Coordinates student test administration including scheduling, communication with instructors to obtain tests and test instructions, ensure adaptive technology is applied if necessary, proctor tests, oversight in returning tests to instructors, and maintaining confidentiality and security of the tests.
Hires, trains, schedules, supervises and evaluates student employees who staff the front desk, answer phones, schedule tests administered in the SDS office, scan documentation into ImageNow, and return tests to instructors.
May perform and coordinate scheduling tasks and support services associated with preparing and making arrangements for major meetings, conferences, exhibits, travel, or other related duties for both internal and external contacts.
Conducts special projects and assignments as directed; collects, compiles, and writes updates and reports on findings, including preparation of preliminary findings.
Serves as a primary support staff for department, processes new/updated requests for services through Accommodate system, answers inquiries and conducts problem solving for internal and external contacts on issues directly related to department.
Maintains equipment inventory on an annual basis.
Opens and closes office, making sure all student records are secure.
Maintains Student Disability Services website.
Applies reading technology to tests when necessary.
Performs other duties as assigned.
Supervision Exercised:
None.
Employee Group: Office Professional
Staff Pay Level: 5
Pay Range: $14.50 - 21.33 per hour; estimated starting range $14.50 - 17.00
Department: Student Disability Services
Position Status: Regular
Employment Status: Full-Time
FTE: 1.0
Position Type: 12 month
Weekly Work Schedule: M-F, 8am - 5pm (This is not a remote position.)
Location: 1200 S Franklin St, Mt Pleasant, Michigan, 48859
Open Until Filled: Yes
Message to Applicants:
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before Wednesday, January 8th.
To apply, visit https://apptrkr.com/5880998
CMU , an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see “EEO is the Law” posters, please https://www.cmich.edu/docs/default-source/president's-division/ocrie/eeo-is-the-law-poster.pdf?sfvrsn=8ae1a123_10.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-325
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
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