GENERAL SUMMARY
The purpose of this job is to perform a variety of supportive accounting functions. Inputs data into financial software including general journal transactions, receipts, disbursements, and payroll entries. Prepares deposit advices for county treasurer. Prepares invoices for processing by the county. Position is approximately 25 hours per week. Weekdays, Monday - Friday 9am to 2pm. Starting wage $18.92/hour.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this position. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
- Assists in maintaining accurate computerized set of financial books.
- Counts daily receipts, verifies cash information for accuracy, reconciles discrepancies and prepares bank deposit advices for County Treasurer’s office.
- Facilitates processing of incoming credit card payments with County Treasurer’s office. Prepares and records appropriate journal entries into QuickBooks.
- Records payroll journal entries into QuickBooks.
- Records client payments, contributions and donations into QuickBooks.
- Records grant payment journal entries into QuickBooks.
- Receives, reviews, codes and processes invoices for materials, services and contracts for Executive Director approval and submittal to County for payment.
- Codes and records vendor invoices for materials, services and contracts into QuickBooks.
- Receives, reviews, codes and processes organizational credit card statement for Executive Director approval and submittal to County for payment.
- Maintains phone, email and client databases.
- Assists in preparation and presentation of annual organizational operating budget.
- Serves as back-up to Administrative Assistant, answering, screening and directing telephone calls and visitors. Provides basic information, answers routine questions, and directs questions and complex situations to the appropriate personnel or community organization. Makes appointments and reservations for clients.
- Serves as back-up to Administrative Assistant, receives and documents direct payments, including cash, EBT and credit/debit card, from clients in person and over the phone.
- Serves as back-up to Office Manager, prepares all reports necessary to fulfill monthly grant reporting obligations.
- Serves as back-up to Office Manager, prepares monthly client statements and assists clients in resolving billing and payment issues.
- Performs related work as required.
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
- Customer service principles
- English grammar, spelling, punctuation
- Principles and practices of basic bookkeeping
- Basic accounting principles
- Microsoft Office programs, including Excel, Word and PowerPoint
- Modern office procedures, methods and computer equipment
Skill in:
- Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
- Organization, and prioritization
- Skills necessary to develop and maintain effective and appropriate working relationships
- Performing a variety of duties, often changing from one task to another of a different nature
- Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
- Assigning, prioritizing, monitoring, and reviewing work assignments
Ability to:
- Multitask various activities
- Detect and correct errors
- Pay attention to detail
- Explain complex policies and processes in layman’s terms
- Meet schedules and deadlines of the work
- Understand and carry out oral and written directions
- Accurately organize and maintain paper documents and electronic files
- Maintain the confidentiality of information and professional boundaries
