EXEC OFFICE SPECALIST/PT
Position Number: S-3467
Position Summary:
This position is responsible for complex and varied clerical/technical duties supporting the Director of Fiscal Operations for the Divisions of Student Affairs (DSA ) and Student Recruitment and Retention (SRR ). It incorporates many duties, including administrative, accounting and budget related duties. This position has a high degree of autonomy/responsibili
Required Qualifications:
High school diploma or GED .
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Office suite: Word, Excel, Outlook. Customer service experience. Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job with or without reasonable accommodation.
Duties & Responsibilities:
Reconciles assigned cost centers and works collaboratively with office professionals in the Division of Student Affairs (DSA ) and the Division of Student Recruitment and Retention (SRR ) to secure appropriate backup for expenses.
Maintains department budget files for DSA /SRR to prepare them for the new fiscal year.
Reviews and verifies budget files for DSA /SRR to ensure department compliance with reconciling assigned cost centers.
Assists in preparing applicable journal entries to correct inaccuracies in all cost centers/funds, in working with DSA /SRR departments.
Examines and identifies errors in the monthly reconciliations for all cost centers/fund types are corrected within the required 90-day period.
Examines transactions for accuracy and compliance with institutional policy for assigned accounts. Maintains Divisional Financial Reconciliation Outlook group (adding/deleting members, sending calendar reminders, etc.).
Performs data analysis on department/division financials & Assists staff in tracking special event or area revenue/expenses, as requested.
Performs monthly monitoring of DSA /SRR business credit card holders in Visa Spend Clarity to ensure set deadlines review actions.
Assists in monthly data reporting related to contracted International Agent commission payments and students recruited by agents.
Provides general office support in Student Affairs, as needed. Performs other duties as assigned.
Supervision Exercised:
None.
Employee Group: Office Professional
Staff Pay Level:
Pay Range: $16.00 - 23.87 per hour; estimated starting range $16.00 - 19.00
Division:
Department: Student Affairs
Position Status: Regular
Employment Status: Part-Time
FTE: 0.50
Position Type: 12 month
Weekly Work Schedule: Monday - Friday, 20 Hours per week
Location: 1200 S Franklin St, Mt Pleasant, Michigan, 48859
Open Until Filled: Yes
Message to Applicants:
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before Tuesday, 10/29/2024.
To apply, visit https://apptrkr.com/5725357
CMU , an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see “EEO is the Law” posters, please https://www.cmich.edu/docs/default-source/president's-division/ocrie/eeo-is-the-law-poster.pdf?sfvrsn=8ae1a123_10.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
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