Education and Training Connection, located in Midland County, has an immediate opening for a Payroll/Accounting Specialist. Primary responsibilities include computing, classifying, recording, and verifying numerical data for use in maintaining payroll and accounting records by performing various duties.
Summary: Computes, classifies, records, and verifies numerical data for use in maintaining payroll and accounting records by performing the following duties.
Job Type: Full-time
Pay: $19.00 - $21.50 per hour
Background check is required in accordance with local law/regulations
Essential Duties and Responsibilities: Other duties may be assigned.
Payroll:
- Creates, maintains and distributes employee master time-sheets.
- Compiles payroll data such as hours worked, taxes, insurance, loans, garnishments and union dues to be withheld.
- Enters data into computer files and posts to payroll records.
- Reviews wages computed and corrects errors to ensure accuracy to payroll.
- Records data concerning transfer of employees between departments.
- Re-classes expenses to be debited or credited to each department for cost accounting records.
- Processes year end W-2’s.
- Distributes paychecks.
- Processes direct deposits.
- Processes garnishments, child support checks and EFTPS.
- Does journal entries for payroll.
- Prepares 401K distribution report.
- Records employees’ paid-time-off (PTO), and other absences.
- Submits new hires on MI New Hire website.
- Updates Master Employee List.
- Updates and reconciles specific tracking logs such as Payroll Summary, and assists Benefits Manager with benefit reconciliations.
- Assists CEO, auditors, and other accounting department staff as needed.
- Monitors loans and accounts payable to ensure payments are up to date.
- Assists employees by answering questions related to accounts, procedures, and services.
- Assists Human Resources Department with reviewing, monitoring, and tracking of benefit invoices.
Adult Education Budget Management:
- Assists in developing Adult Education grant budgets for Section 107 and Federal Grants.
- Develops wage/benefit budget guided by Director’s information
- Combines Salary budgets with Operational Budgets
- Works in conjunction with ETC Business Manager on all budget management throughout the year
- Monitors grants to ensure correct spending
- Keeps Admin informed of grant process
- Monitors the Adult Education budget/assists with preparing documentation for audits
- Assists in development of calendars/schedules
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
Prefer Bachelor’s Degree in Accounting/Business but will consider Associate's degree (A. A.) or equivalent from two-year college or technical school with 5 years’ experience; or a minimum of one year related experience; or equivalent combination of education and experience. Prefer experience with State and Federal funding activities.
Experience:
- Accounting: 2 years (Required)
- Payroll: 2 years (Required)
Benefits:
- 401(k)/ 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Other Requirements:
Language Skills:
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills:
To perform this job successfully, an individual should have knowledge of Accounting software; Database software; Human Resource systems; Internet software; Inventory software; Order processing systems; Payroll systems – preferably Great Plains- Spreadsheet software and Word Processing software.
Physical Demand: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel. The employee is frequently required to stand; sit and talk or hear. The employee is occasionally required to walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts and risk of electrical shock. The noise level in the work environment is usually quiet.
It is the Policy of EDUCATION AND TRAINING CONNECTION not to discriminate on the basis of religion, race, national origin, sex, marital status, or handicap in education programs, activities, or services and to comply with all requirement and regulations of the U.S. Department of Education.
EDUCATION AND TRAINING CONNECTION is an EQUAL OPPORTUNITY EMPLOYER.
