ADMINISTRATIVE SECRETARY
Position Number: S-3468
Position Summary:
This position is responsible for coordinating and delivering student services for the College of Medicine in the Office of Student Affairs (OSA ). Primary activities include coordinating various events and services to support the students in the College of Medicine related to the activities for Student Affairs across all four years.
Required Qualifications:
High school diploma or GED .
Three years of qualifying experience or a combination of education and experience that equates to three years.
Experience with Microsoft Word.
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.
Duties & Responsibilities:
Supports activities related to College of Medicine Special Interest Groups (SIG ) for students.
Assists the Associate Director with monitoring student funding allocation process including programming and travel and assists with the coordination of the annual SIG “Get Involved” fair.
Maintains the Office of Student Affairs (OSA ) calendar of events, including tracking and creating evaluations for all OSA events/programs, volunteer hours, and other SIG activities.
Processes student lounge maintenance requests and ordering/monitoring of supplies and coordinates student kitchen/locker clean-up & removal.
Assists with student special event programs including the monthly Lunch & Learn presentation series for students which includes making speaker arrangements, coordinating catering, offering technology assistance, and other logistics needs.
Supports the Associate Director with the facilitation of the CMED SIG , Medical Student Council (MSC ), and committee student elections.
Assists with coordination of monthly multicultural programs and events for students across all four years.
Assists with the recruitment of Dean’s Ambassadors and the coordination of professional trainings.
Assists with the coordination of the Gold Humanitarian Honors Society.
Assists the Associate Dean of Student Affairs and Assistant Director with the Medical Student Performance Evaluation (MSPE ) process which includes assisting with information transfer to templates, checking for accuracy of information, assisting with editing, and uploading letters to the resident application system.
Assists with compliance tracking including monitoring attendance in conjunction with the Associate Director. May handle sensitive student information with confidentiality and discretion.
Assists with student related events such as white coat, orientation, graduation, match day, and other student affairs related events. May assist with calendar scheduling and credit card reconciliation of associated Student Affairs staff as needed.
Requires occasional evening and weekend work and travel to CMED’s Saginaw Campus for events and student support.
Performs other duties as assigned.
Supervision Exercised:
None.
Employee Group: Office Professional
Staff Pay Level: 5
Pay Range: $14.50 - $21.33 per hour (estimated starting rate $14.50 - $16.25)
Department: College of Medicine
Position Status: Regular
Employment Status: Full-Time
FTE: 1.0
Position Type: 12 month
Weekly Work Schedule: Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as needed
Location: 1200 S Franklin St, Mt Pleasant, Michigan, 48859
Open Until Filled: Yes
Message to Applicants:
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
To apply, visit https://apptrkr.com/5699088
CMU , an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see “EEO is the Law” posters, please https://www.cmich.edu/docs/default-source/president's-division/ocrie/eeo-is-the-law-poster.pdf?sfvrsn=8ae1a123_10.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
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