SUMMARY: Responsible for payroll, assist in accounts payables, assisting HR department, and other miscellaneous responsibilities specific to the Accounting department.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
1. For Accounts Payable
a. Coding payable invoices to appropriate accounts.
b. Enter batches and balance input to output and run the various reports needed to balance sub-ledger to general ledger.
c. Prepare manual checks when needed.
d. Keep files current and in good order.
e. Back up for General Accountant II for payables check runs.
2. For Sales and Invoicing
a. Checks delivery charges by customers from the Shipping Department packing list.
b. When assured that all charges are present, creates a customer invoice and posts the charge to the General Ledger.
c. Distribute customer invoices to Sales Department for their distribution to the customer.
d. Maintain customer invoicing spreadsheet.
3. Primary person responsible for weekly payroll
a. Pull over time-clock information to the payroll system and run various balancing reports.
b. Verify payroll earnings and deductions before payroll processing.
c. Printing various payroll reports and distributing them to the CFO.
d. Keeping track of benefit deductions and making up for missed deductions, as necessary.
e. Post the payroll account distribution to the general ledger (weekly).
4. General Accounting
a. Assist the Accounting Team in whatever additional duties are required but not listed above to provide accurate and timely financial information to senior management.
b. Assist, as required, in answering the telephones.
c. Reconcile accounts and make journal entries as required.
d. Prepare special analysis as requested by CFO.
e. Update and submit the Michigan Sales/Use Tax Report on a quarterly basis.
f. Prepare and submit any required 1099's to the state and IRS on an annual basis.
g. Responsible for checking the mail and distributing all incoming mail accordingly.
h. Manage outgoing mail, stamps, postage meters, scales, etc.
i. Deposit checks received through the mail.
5. Provide backup for Human Resources
a. Assist in the onboarding process for new hires and temporary employees.
b. Maintain an up-to-date payroll system for any changes to current employees.
c. Assist in annual benefits enrollment, FMLA, short-term disability, 401(k) submissions, dental, etc.
d. Assist in replacing lost employee key fobs, uniform deductions, and other general employee issues.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to transfer numbers with a high degree of accuracy.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of changing situations. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
INTERPERSONAL ABILITIES
Maintain confidentiality of information utilized in performing job responsibilities.
Communicate effectively with other departments, employees of DAPCO and external customers/vendors.
EDUCATION and/or EXPERIENCE:
High School Diploma or Equivalent
One to three years of related experience and/or training
Proficient with Microsoft Office
Strong attention to detail and accuracy
Excellent mathematical skills (multiplication, addition, subtraction)
Must have working knowledge of accounting including distinctions between assets, liabilities, revenues and expenses, and debits and credits.
