The Real Estate Portfolio Director position is to provide strategic oversight for DHC Real Estate Portfolio. This is a senior level position whose purpose is to direct the operation of full-service property management, maintenance, and capital upgrades for a portfolio with over 3,400 public housing units, using capital and operating funding (HUD, grants, and private funding). This position must have and/or:
Excellent leadership skills to coordinate between and among various Organizational Departments (Procurement, Information Technology, Resident Services, Legal, Development, and Finance).
A strong strategic planning/goal setting, planning, coordination, and success of crime prevention and security programs in all developments and facilities, and development and implementation of strategies to preserve and enhance the value and condition of all properties, as well as directing, overseeing, and assessing the performance of application processing, property leasing, and management. maintenance of properties, construction projects, fleet management, and maintenance.
Establish, enforce, and maintain appropriate policies and procedures necessary to implement the DHC asset and property management programs and functions to effectively ensure that federal, state, local, and DHC regulations and performance goals (95% occupancy, 95% rent collection, 95% recertification and 100% spending in HUD capital funding) are met or exceeded.
Oversee implement and closing of modernization CFPs, exercising fiduciary responsibility for the accurate tracking and reporting of expenses and activities against grant funds; assist with the annual update to the comprehensive plan, and other related planning documents. Duties include developing long-term resources, completing scopes of capital work for solicitation of bids, supervising project-management staff, preparing budgets, making recommendations, overseeing financial proposals, and monitoring program compliance. The incumbent directs and coordinates a variety of contractors and other construction-related activities upgrading DHC-owned properties.
Oversee the management of construction site progress while coordinating contractual relationships for all capital projects to ensure compliance with scheduled deliverables, applicable guidelines, specifications, requirements, and budgets.
Lead the creation and implementation of a fee-for-service or force account program and provide direction and supervision to a skilled labor team of employees tasked with property repair and rehabilitation. Also monitors and oversees project compliance with construction documents, work schedules, cost estimates, and all other applicable local, state, and federal regulations and standards. In addition, the incumbent works closely with DHC’s General Manager of Maintenance to plan and coordinate the preventive maintenance programs of the Detroit Housing Commission. The Director works to ensure that all building systems, upon installation, have maintenance service contracts in place, provides training by the installers for DHC staff to maintain the systems, and works to develop standard operating procedures for preventive maintenance, whether performed in-house or under a service contract.
Exhibit concern, compassion, and understanding of the residents of the Organization – ‘The Resident Experience’.
Work is evaluated based on results and compliance with relevant guidelines. This position works under the general supervision of the Executive Director and Deputy Director or designee.
EDUCATIONAL REQUIREMENTS
• Bachelor’s in Construction or project management, business administration, public administration, social sciences or closely related field from an accredited college or university is required.
• Builder’s License required.
EXPERIENCE REQUIREMENTS
• 10 years of supervisory experience, with planning, and fiscal responsibilities plus proficient use of computers in maintaining records, or an equivalent combination of education and experience.
• Master’s Degree in one of the noted disciplines is desirable (experience may be substituted).
• 4-5 years of progressively responsible experience in public housing or property management is required.
• 7-10 years of Construction Supervision or Contract Administration experience.
OTHER REQUIREMENTS
• Must have or be able to acquire a valid state driver’s license.
• Must pass federal, state, and local criminal investigation clearances, and pass a drug screening test administered by the Commission or its designated provider.
• Must be insurable under the agency’s insurance policy.
KNOWLEDGE
• Knowledge of structural preventive maintenance methods and practices.
• Knowledge of the methods, building trades, equipment and problems in large scale buildings and property maintenance work.
• Knowledge of local and state building codes, cost estimation and OSHA work practices..
• Knowledge of fund and governmental accounting practices and principles
• Knowledge of the principles and practices of budgeting and budget administration
• Knowledge of time and attendance requirements, payroll regulations and reporting procedures
SUPERVISORY RESPONSIBILITIES
Direct employee supervisory responsibilities of 15-20 employees, with job titles including, but not limited to:
• Capital Asset Project Specialist
• Construction Manager
• Capital Asset and Skilled Labor Supervisor
• General Manager of Maintenance Services
• Skilled Trades/Force Account Crew
• Environmental Capital Asset Project Specialist
REPORTS TO
Executive Director and Deputy Director or designee
ESSENTIAL JOB FUNCTIONS
• Participate in the preparation of CFP Performance and Evaluation Reports and Budget Revisions for open CFP Grants.
• Negotiate/manage revisions, changes and additions to contractual agreements related to change orders with project’s general contractor. Coordinate, prepare and review specifications for contracts for new construction/redevelopment or substantial rehabilitation.
• Ensure the performance of Davis-Bacon labor standards payroll submittal monitoring and review employee field interviews.
• Participate in the preparation of the Annual Statement and Five-Year Action Plan.
• Participate in the preparation of the Annual Statement and Five-Year Action Plan.
• Coordinate approvals for contract awards and prepare notice to proceed.
• Represent DHC at construction progress meetings, and coordinate site inspections of work in progress.
• Monitor Section 3 compliance for construction contracts.
• Complete Section 3 Summary Report.
• Prepare monthly reports, including PHAS CFP indicator data, contract Budget Summary report for open CFP work projects, contract status report.
SUPPLEMENTAL FUNCTIONS
• Participate in the preparation and submission of the Public Housing Agency Plan
• Participate in the planning of R.E. Development projects as requested
• All other duties as assigned
