Public Health Project Leader (Health Department)
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Public Health Project Leader (Health Department)
Salary
$74,283.00 - $97,142.00 Annually
Location
MI, MI
Job Type
Certified-Regular Civil Service
Remote Employment
Flexible/Hybrid
Job Number
20241222080HEAL9362tf
Department
Dept of Health & Wellness
Opening Date
08/09/2024
Closing Date
8/25/2024 11:59 PM Eastern
Bargaining Unit
9000-Non Union Salary Regular Service General
Description
Benefits
Questions
Description
HEALTH DEPARTMENT
PUBLIC HEALTH PROJECT LEADER
CONTRACT & PROCUREMENT MANAGER
Under the direction of the Director of Administrative Operations, the Contract & Procurement Manager will be responsible for management and oversight of all department contracts and procurement activities. The Contract & Procurement Manage r will be responsible for tracking and monitoring existing contracts, oversight and development of procurement activities and planning, development of scopes of work for new contracts , working with program staff to ensure contract and procurement needs are in place, and serving as the internal subject matter expert for contract development, contract management, and procurement policies, best practices, and procedures.
The Contract & Procurement Manager will work collaboratively with the City of Detroit Office of Contracting & Procurement & Legal Team to ensure effective and compliant contracts and procurement activities to support department programs and activities .
The Detroit Health Department requires all employees to respond and participate in emergency situations per emergency policies and procedures.
Examples of Duties
Oversee Contract & Procurement Management and Administration
Daily supervision of operations coordinator.
Work with program staff and department leadership to ensure City procurement and contracting processes are being followed.
Determine appropriate contracting solutions in conjunction with the Office of Contracting & Procurement and the Legal Team.
Oversee contract & procurement planning for both general fund and grant-funded activities.
Collaborate with the department's grant team to ensure contracts and agreements follow funding requirements.
Development of contracting documents for the department .
Develop scopes of work for department-wide contracts in conjunction with the Office of Contract & Procurement.
Work with program staff to develop scopes of work for program-specific contract needs.
Work with L egal to develop memorandums of understanding, memorandums of agreement, intergovernmental agreements, and interdepartmental memorandums of understanding.
Work with the Health Information Officer and Legal to develop business associate agreements and/or data usage agreements.
Track and monitor contracts, their expiration dates, and spending down.
Maintain tracking system for contract expiration dates, spending, and division users.
Coordinate with program staff and the Office of Contracting & Procurement to ensure replacement contracts are in place when necessary.
Track spending of contracts and coordinate with program staff to ensure contracts are being spent down and vendors are being paid.
Maintain accurate computer and hard copy records.
Maintain accurate and updated electronic files of contracts and all contract related documents including proposal documents, purchase orders, vendor communication, and other documents crucial to the management of the contracts.
Additional duties.
Hold bi-weekly meetings with the Office of Contracting & Procurement to ensure requests are moving through the process appropriately.
Participate in all evaluation committee meetings to ensure that the city process is being followed in conjunction with the Office of Contracting & Procurement.
Contribute ideas and participate in the planning of department-wide projects and overall procurement operations.
Submit requests through the Oracle finance system.
Assist with vendor relation issues including invoicing problems, payment problems, and overall contract issues.
Serve as the internal subject matter expert on the City's procurement and contract policies, processes, and procedures.
Serve as primary liaison with the Office of Contract & Procurement .
Minimum Qualifications
Bachelor's or Master's degree Public Health, Business Administration, Health Science Administration or other related field.
Three years of experience in community engagement, community organizing, and project management with progressive leadership experience in public health, government, or nonprofit sectors.
Equivalency
- Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.
Supplemental Information
Evaluation Plan
Interview: 70%
Evaluation of Training, Experience & Personal Qualifications: 30%
Total of Interview and Evaluation T.E.P: 100%
Additional points may be awarded for:
Veteran Points: 0 - 15 points
Detroit Residency Credit: 15
The Project Leader should take initiative, be a strong communicator, engage actively in discussion, and remain intellectually agile. Strong written, verbal, interpersonal and organizational communication skills are required . This includes the ability to work well with state and city personnel, health care professionals, and the public . Additionally, candidate s must be proficient in Microsoft Office Suite (Word, PowerPoint, Excel). Experience with social media marketing and branding is strongly desired.
POSITION COMPETENCIES:
Analytical/Assessment Skills .
Identifies assets and resources that can be used for improving the health of a community (e.g., Boys & Girls Clubs, public libraries, hospitals, faith-based organizations, academic institutions, federal grants, fellowship programs).
Describes factors affecting the health of a community (e.g., equity, income, education, and environment). Interprets quantitative and qualitative data
Policy Development/Program Planning
- Implements strategies for continuous quality improvement.
Communication Skills
Assesses the literacy of populations served (e.g., ability to obtain, interpret, and use health and other information; social media literacy).
Communicates in writing and orally with linguistic and cultural proficiency (e.g., using age-appropriate materials, incorporating images).
Cultural Competency Skills
Describes the concept of diversity as it applies to individuals and populations (e.g., language, culture, values, socioeconomic status, geography, education, race, gender, age, ethnicity, sexual orientation, profession, religious affiliation, mental and physical abilities, and historical experiences).
Describes the diversity of individuals and populations in a community.
Recognizes the ways diversity influences policies, programs, services, and the health of a community.
Ensures the diversity of individuals and populations is addressed in policies, programs, and services that affect the health of a community.
Advocates for a diverse public health workforce.
Community Dimensions of Practice Skills
Engages community members to improve health in a community (e.g., input in developing and implementing community health assessments and improvement plans, feedback about programs and services).
Uses community input for developing, implementing, evaluating, and improving policies, programs, and services.
Financial Planning and Management Skills
- Manages programs within current and projected budgets and staffing levels (e.g., sustaining a program