As a Meeting and Special Events Assistant, your primary responsibility is to provide support to the Office of the CEO in planning and executing corporate governance meetings and events. This includes a wide range of activities such as coordinating vendors, organizing logistics, managing budgets, and communicating with stakeholders. This role will report to the Chief of Staff within the Office of the CEO.
We are looking for an individual that has experience providing administrative support to senior or executive leaders and is looking for an opportunity to grow with a leading DMEPOS benefits management company. You will also collaborate with individuals and teams across the company. ?
Salary: 50,000/Annually
Responsibilities :
Corporate Events (60%)
Work closely with our Chief of Staff to plan, organize and execute various events such as corporate events, conferences and meetings.
Supporting corporate giving, including researching charities and organizing events at the company and departmental level.
Managing corporate events and corporate giving budgets.
Developing and maintaining relationships with vendors and negotiating contracts.
Identifying and selecting offsite event venues.
Prepare and administer feedback surveys pre/post events and aggregate reports.
Office of CEO Support (15%)
Work with Chief of Staff to manage CEO expenses and calendar, coordinating meetings with internal and external stakeholders.
Offer outstanding service to high level clients and executives who work and engage with the CEO and team .?
Assist CEO and Corporate leadership team with meeting materials and preparation as required .?
Office Management (15%)
Support current projects including office move.
Order office supplies, equipment, and other items as needed. ?
Register all on-site visitors with building reception. ?
Be the main point of contact between the office and building management; responsible for entering work orders, building ID cards, coordinating on-site vendors, overseeing cleaning services and fire inspections, providing property removal passes, maintaining COI's, reserving building resources, and other tasks that arise. ?
Manage vendors for cleaning services, HVAC, supplies, contractors, shredding, office amenities, and others. ?
Manage office ID cards in conjunction with IT team. ?
Manage mail and shipping, including our mail forwarding provider and FedEx accounts.
Miscellaneous (10%)
Support Corporate Communications, including management of internal intranet site hosted on SharePoint.
May include additional duties and responsibilities as assigned.
Qualifications: ?
1-2 years' experience providing administrative support in an office setting, preferably supporting senior or executive leaders. ?
A bachelor's degree or equivalent combination of education and professional experience .
High level of integrity, confidentiality, and professionalism .?
Outstanding interpersonal and communication skills. ?
Experience using Microsoft Outlook, Word, Teams, Excel, and PowerPoint. ?
Experience managing complex expense reports and reconciling budgets .?
Experience using expense management software such as Concur .?
Ability to interact with all levels of professionals. ?
Ability to work independently and as part of a team .??
Ability to use good judgment and diplomacy in resolving problematic situations .?
Benefits Offered
Competitive compensation and annual bonus program
401(k) retirement program with company match
Company-paid life insurance
Company-paid short term disability coverage (location restrictions may apply)
Medical, Vision, and Dental benefits
Paid Time Off (PTO)
Paid Parental Leave
Sick Time
Paid company holidays and floating holidays
Quarterly company-sponsored events
Health and wellness programs
Career development opportunities
Our Story
Founded in 2005, Integra Partners is a leading network management company specializing in Orthotics, Prosthetics, and Durable Medical Equipment. We are reimagining access to in-home healthcare to improve the quality of life for the communities we serve.
With locations in New York City, Michigan, and a remote workforce across the United States, Integra has a culture focused on collaboration, teamwork, and our values: One Team, Drive Results, Push the Boundaries, Value Others, and Build Community. We're looking for energetic, talented, and dedicated individuals to join our team. See what opportunities we have available; there may be a role for you to engage in a challenging yet rewarding career in healthcare. We look forward to learning more about you.
Integra Partners is an equal opportunity employer. We are committed to providing reasonable accommodations and will work with you to meet your needs. If you are a person with a disability and require assistance during the application process, please don't hesitate to reach out. We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives.
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