The Medical Staff Services Department is seeking an outstanding Administrative Assistant Senior to join our team. The successful candidate in this role will be responsible for standard work as well as a variety of projects that will provide support to the administrative and operations functions of Medical Staff Services.
The candidate will represent the department in a professional manner, interacting daily with Michigan Medicine Health System leadership, departmental customers, and administrative professional peers. The candidate must be able to maintain confidentiality of the department as required in supporting executive-level performance. This position involves a high degree of flexibility, requiring the ability to work proactively, both independently and as part of a team. This position requires the confidence and competence to make independent decisions on matters of significance free from immediate direction.
? Provide highly responsible and administrative support to the Medical Staff Services, Administrative Director and Medical Staff Services Manager. In addition, this position will support duties such as invoice submission/tracking, expirable tracking, coordinate internal and external website modifications, Concur reporting, reconciling MSS accounts.
? Provide complex calendar management for Medical Staff Services Administrative Director and Medical Staff Services Manager; resolve routine and complex inquiries. Schedule various meetings involving members from multi-disciplines, and leadership at the highest levels of the organization. Prepare and organize informational materials for meetings; exercising independence, discretion, and judgment to analyze and appropriately prioritize complicated and challenging calendars. Schedule and plan meetings, Zoom webinars, conferences, and other appointments or engagements.
? The position will be responsible for administrative support tasks including scheduling, meeting documentation development, minutes, coordination, and follow-up tasks for Credentials Committee; supporting department projects/activities; creating and maintaining databases, spreadsheets, validate medical school appointments and answering telephones and providing related follow-through.
? Applicant must perform with a high degree of accuracy, attention to detail, and confidentiality. Outstanding punctuation, spelling, grammar, proofreading, editing, and formatting skills are required. Must be able to work with little or no supervision. Must be able to prioritize workload and maintain focused work in a high volume, deadline-driven environment. Professional communication skills are required, as is the ability to work cooperatively with individuals from a variety of professional and non-professional backgrounds. Must possess strong skills in Microsoft office applications (Word, Excel, PowerPoint, Access). Familiarity with University policies and procedures.
? Other duties as assigned.
